Personal Assistant to Director

2 weeks ago

Kuala Lumpur, Malaysia Mayflower Group Full time

**Summary of responsibilities**:
Provide high-level support to the Executive Director by managing schedules, travel, and communications. Coordinate meetings, events, and logistics. Act as a liaison with stakeholders, handle confidential matters, and support project tracking and follow-ups.

**1. Executive Support & Administrative Duties**
- Manage the Executive Director’s calendar, including scheduling meetings, appointments and travel arrangements.
- Prepare and organize documents, reports, presentations and correspondence.
- Handle confidential and sensitive information with discretion
- Take minutes during high-level meetings and follow up on action items.

**2. Communication & Stakeholder Management**
- Serve as the primary point of contact between the ED and internal/external
- stakeholders.
- Draft, review and edit communications on behalf of the ED.
- Liaise with board members, senior executives, government officials and partners as
- needed.
- Ensure timely response to inquiries and requests.

**3. Meeting & Event Coordination**
- Organize and coordinate executive meetings, board meetings and corporate events.
- Prepare agendas, briefing materials and background documents.
- Arrange logistics (venue, IT support) for meetings and events.
- Attend meetings when required and ensure follow-up on decisions.

**4. Travel & Logistics Management**
- Arrange domestic and international travel, including flights, accommodations, visas
- and itineraries.
- Process expense reports and reimbursements.
- Ensure seamless coordination of logistics for business trips.

**5. Project & Task Management**
- Assist in special projects, research and strategic initiatives as directed.
- Track timelines, deliverables and progress on key assignments
- Anticipate needs and proactively address administrative challenges.

**Job Requirements**
- Bachelor’s degree in Accountancy (ACCA, CIMA), Data Science, Business Analytics or related field.
- Fresh graduates are welcome, prior internship or part-time experience is a plus.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word), familiarity with accounting
- software (QuickBooks) or data tools (Python, R, Tableau) is advantageous.
- Excellent communication and interpersonal skills.
- High level of discretion and professionalism.
- Ability to multitask and work in a fast-paced environment.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected salary? Negotiable?
- Do you have own transportation? Yes or No?

**Education**:

- Bachelor's (required)

**Experience**:

- Personal Assistant (PA) to Director: 5 years (preferred)
- Data analysis skills: 5 years (preferred)

Work Location: In person

  • personal assistant to director

    2 days ago

    Kuala Lumpur Sentral, Kuala Lumpur, Malaysia RSP Architects Sdn Bhd Full time 60,000 - 120,000 per year

    This is a full-time position as a Personal Assistant to the Company Director of RSPArchitect Sdn Bhd, based in KL Sentral, Kuala Lumpur. You will be an integral part of the senior leadership team, providing high-level administrative and executive support to ensure the smooth running of the Managing Director's office and the wider business.KEY...

  • Personal Assistant to Director

    2 days ago

    Kuala Lumpur Centre, Kuala Lumpur, Malaysia Blackspire Consulting Sdn Bhd Full time 44,000 - 66,000 per year

    Job Responsibilities:Executive Support (50%)Provide high-level administrative and operational support to the Director.Manage calendars, appointments, reminders, travel arrangements, and confidential correspondence.Coordinate and prepare for meetings, including agenda drafting, meeting minutes, and follow-up tracking.Accompany the Director on business trips...

  • Personal Assistant to Director

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia f17204a2-7b01-440c-87ef-869b13f46220 Full time 40,000 - 60,000 per year

    Responsibilities:Provide full administrative support to the Director, including scheduling, travel arrangements, meeting coordination and daily agenda management.Prepare and organise documents, reports, presentations, and confidential materials for internal and external meetings.Assist the Director in coordinating with internal departments and external...

  • Personal Assistant to Director

    1 week ago

    Kuala Lumpur, Malaysia HASIL INTEGRA SDN BHD Full time

    **Job Summary**: The Personal Assistant (PA) to the Director is responsible for providing high-level administrative and logístical support to the Director, ensuring efficient operation and effective communication within the executive team and with external stakeholders. This role involves managing the Director’s schedule, preparing reports, coordinating...

  • Personal Assistant to Director

    13 minutes ago

    Kuala Lumpur, Kuala Lumpur, Malaysia LesQ Innovation Sdn Bhd Full time 40,000 - 80,000 per year

    Company DescriptionLesQ Innovation is a dynamic engineering firm specializing in Engineering, Procurement, Construction, and Commissioning (EPCC) for renewable energy plants and Battery Energy Storage System (BESS) solutions. We are committed to driving the transition to sustainable energy by delivering innovative and efficient power infrastructure...

  • Personal Assistant to Director

    4 days ago

    Kuala Lumpur, Malaysia Laurel B Sdn Bhd Full time

    Manage the day-to-day office tasks of the Director - Maintain accurate calendars with an understanding of prioritizing important deliverables - Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting. - Draft high-level presentations, communications and documents using Word, Excel and...

  • Personal Assistant to Managing Director

    1 week ago

    Kuala Lumpur, Malaysia Lam Equity Sdn Bhd Full time

    **Position**:Personal Assistant to Managing Director (Full-time) **Location**:Kuala Lumpur, Malaysia **Salary**:RM 3,500 **Company Description** Lam Equity specialises in the trading and marketing of coal in the energy industry. Our aim is to provide exceptional service to our clients and meet the growing demands for the nation's energy consumption in...

  • Corporate Personal Assistant of Director

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia ZHONG AN ASSET MANAGEMENT SDN BHD Full time 70,000 - 120,000 per year

    Key Responsibilities:1. Executive and Administrative Support Manage the Director's daily schedule, appointments, meetings, and travel plans, ensuring all arrangements are well-coordinated and executed smoothly.Act as the primary point of contact between the Director and internal/external stakeholders, handling all communications with professionalism and...

  • Corporate Personal Assistant of Director

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia ZHONG AN ASSET MANAGEMENT SDN BHD Full time 60,000 - 120,000 per year

    Key Responsibilities:1. Executive and Administrative Support Manage the Director's daily schedule, appointments, meetings, and travel plans, ensuring all arrangements are well-coordinated and executed smoothly.Act as the primary point of contact between the Director and internal/external stakeholders, handling all communications with professionalism and...

  • Personal Assistant to Director

    4 days ago

    Kuala Lumpur, Malaysia Lunix Health Sdn Bhd Full time

    Key Responsibilities - Personal Assistant to Group Director **Executive Support** - Manage the Managing Director’s calendar, appointments, and daily schedules. - Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings. - Join meetings, take notes, and assist in tracking action items or...