Materials Control Manager

2 weeks ago

Penang, Malaysia HPL Hotels and Resort Full time

As Materials Control Manager, you are responsible to achieve planned business goals and objectives through effective leadership and management of the Finance Division that is comprised of the Materials Control, while maintaining brand and company standards for guest satisfaction, employee satisfaction and internal processes. You lead and coach employees with your assigned area of responsibility to formulate and execute operational objectives relating to employee and guest-centric activities within four perspectives of People, Internal Process, Guest and Revenue. An increase in personal efficiency and effectiveness is expected when you work as a team with your subordinates, colleagues and superior and achieve common goals and targets. You will:

- Ensure all Band Members under your supervision are schedule in accordance with business needs.
- Network within the Hotel and the industry to keep abreast of developments affecting your field of expertise.
- Ensure purchases are made from suppliers offering the most competitive price taking into consideration quality, delivery time and consistency of supply.
- Review all purchase requests and verify quotations if provided by the division requesting the purchase.
- Obtain the most favourable payment terms and conditions possible.
- Set priorities for purchase in accordance with business needs.
- Ensure purchase orders are prepared and implement an effective follow up and tracing system.
- Maintain good relationships with suppliers and coordinate sponsorship programs when required.
- Be informed of new products on the market and advise the division heads accordingly.
- Check the daily market list and ensure effective processing.
- Maintain a product specification file and order standard store items in accordance with established par stock.
- Have a good understanding of the hotel's emergency procedure and ensure implementation of those related to your department.
- Set high personal and professional standard for your Department by your own performance
- Recognize outstanding individual performance in your Department and deal with substandard performance fairly, immediately and constructively.
- Give clear, concise directions, provide support and supervise your Band Members to ensure that directions are properly executed.
- Seek responsibility and take responsibility for your actions of those reporting to you.
- Establish a climate of motivation and enthusiasm in your division.
- Create and implement long term goals and strategies that will cause your department and therefore the Hotel to succeed and grow.
- Constantly seek to develop the expertise of those reporting to you.
- Have a deep understanding of the hotel's vision and integrate this into your department's daily activities.
- Adjust to changes in job requirement and the hotel's operational strategies to meet business needs.
- Exercise moral judgement, imagination and courage in the practice of leadership.
- Have a keen understanding of the hotel's market segments and their expectations.
- Constantly seek to identify unmet Guest needs and work towards developing new/improving current products and strategies to sustain our competitiveness.
- Know the hotel's current and potential competitors.
- Understand the product image the hotel aims to project and ensure that image is reflected in every aspect of the manner in which you manage your department.
- Monitor your department's budget and discuss proactive corrective action with Assistant Director of Finance / Director of Finance.
- Control cost whilst ensuring the hotels guest get value for money.
- Communicate effectively within the organization at all levels using the most appropriate communication method for the matter concerned.
- Conduct regular brief, concise, prepare meeting sessions and ensure follow up.
- Communicate with Guest and be visible in the local community as a representative of the Hotel.
- Maintain an efficient and effective administrative system in your department
- Set policies and procedures pertaining to your department's operation and ensure all manual are up to date
- Ensure all your departmental policies and procedures are in synergy with related departments' and Hard Rock Hotel’s guidelines.
- Understand the hotel's general policies & procedures, align all your department's activities and your personal actions as a senior Manager
- Maximize the use of available technology and system to get result.
- Ensure the facilities, equipment and offices under your supervision are maintained in excellent condition.

**Requirements**:

- Bachelor's degree in business, marketing, or related field.
- Minimum 5 years of experience as Management role in Materials Control.
- Proficient in material planning & control, purchasing, stores management inventory control and value analysis.
- Excellent written and verbal communication skills
- Excellent problem-solving skills
- Strong Management and leadership skills
- Strong in bargaining skills
- The abi

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