Office Executive

3 days ago

Johor Bahru, Malaysia Critical M&E Engineering Sdn.Bhd. Full time

**Job Summary**:
**Responsibiliities/Duties：**

1. Office Administration & Operations
- Oversee and manage daily office operations to ensure efficiency.
- Maintain office supplies, equipment, and inventory, ensuring timely replenishment.
- Coordinate office maintenance, repairs, and vendor services.

2. Project Support
- Assist the Project General Manager in monitoring and tracking staff work progress.
- Coordinate with project managers and site teams for administrative and operational support.
- Support project scheduling and milestone tracking to prevent delays.

3. Project Documentation & Tracking
- Assist in preparing and managing project-related documentation, such as contracts, purchase orders (POs), and progress reports.
- Ensure project documentation is accurate, up-to-date, and compliant with company and regulatory requirements.
- Support cost tracking and financial reporting for construction projects.

4. Procurement & Vendor Coordination
- Prepare and process purchase requisitions (PRs) and purchase orders (POs).
- Liaise with suppliers and subcontractors for quotations, deliveries, and invoicing.
- Track and follow up on procurement and material deliveries to ensure timely availability.

5. Communication & Coordination
- Schedule and coordinate meetings, site visits, and travel arrangements for management.
- Support interdepartmental communication to ensure workflow efficiency.

7. Coordinate with HR on staff related issues
- Support onboarding of new employees.
- Coordinate with HR on staff expenses claims.
- Assist in arranging staff welfare activities, training sessions, and engagement initiatives.

8. Any other tasks assigned by manager

**Requirements & Qualifications**
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of experience in office administration, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Familiarity with construction documentation, procurement processes, project scheduling.
- Ability to work in a fast-paced construction environment and manage multiple responsibilities efficiently.

**Benefits**

Growth Opportunities & Training, Medical, Dental, Special leave, Allowance, Supportive & collaborative work environment, company trip, any other benefits.
- Are you ready to take your administrative skills to the next level? _If you're a highly organized individual with excellent communication, problem-solving, and time management skills, we encourage you to applyPlease submit your resume and cover letter for your chance to join our team

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Maternity leave
- Professional development

Application Question(s):

- Do you have invoicing experience?
- What are your salary expectations if you are selected?

**Experience**:

- office administration: 1 year (preferred)

Work Location: In person

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