Executive Assistant

1 week ago

Puchong, Malaysia G-AsiaPacific Full time

The Executive Assistant (EA) / Personal Assistant (PA) provides high-level administrative support to the CEO, ensuring the efficient and smooth operation of the executive office. This role requires a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and manage a diverse range of responsibilities with discretion and confidentiality.

**Key Responsibilities**:
**Calendar and Schedule Management**:

- Manage and maintain the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.

**Correspondence and Communication**:

- Handle confidential information with the utmost discretion.

**Meeting and Event Preparation**:

- Prepare for meetings by compiling and distributing necessary documents, reports, and presentations.
- Take meeting minutes and follow up on action items.
- Coordinate and organize executive-level events and off-site meetings.

**Physical Office Management**:

- Oversee the general maintenance and logistics of the physical office environment.
- Handle logistics for visitors, including greeting and escorting them as needed.

**Administrative and Ad-Hoc Tasks**:

- Manage expense reports and coordinate with the finance department.
- Handle personal errands and tasks for the CEO as required.
- Undertake special projects and assignments as directed.

**Required Qualifications**:

- Bachelor’s Degree or equivalent.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Professional demeanor and a positive, “can-do” attitude.

**What we offer**:

- Attractive and competitive remuneration package: Salary, Bonus and other benefits (Parking, Medical, Travel etc).
- Young, creative and flexible working environment and culture.
- Long-term career growth or progression in career life.
- Exam Certifications sponsored by the company.
- On the job training will be provided.

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