Corporate Secretary

1 week ago

Puchong, Malaysia Agensi Pekerjaan PeopleX Human Capital Sdn Bhd Full time

**Requirements**:

- Must have at least 3 years’ experience in handling corporate secretarial matters.
- Good knowledge in Societies Act 1966 and other regulatory guidelines.
- Familiarity with Microsoft Word, Excel, Secretarial software and e-ROSES would be an added advantage.
- Team player and able to work independently with minimum supervision.
- Good interpersonal skills and strong communication skills, both verbal and written in English.
- Must be agile and have ability to adapt to changes positively

**Responsibilities**:
Statutory Duties:

- To manage e-ROSES (Registrar of Society) related matters.
- To prepare letters of change of principle office bearers (POB) and Area Committee members for ROS, banks and other entities that need such declaration.
- To submit the annual financial report to ROS via e-ROSES
- To prepare and submit the annual report for AGM
- To prepare and submit the AGM minutes to ROS via e-ROSES
- To maintain all official operational records of the society
- To compile all legal documents with relevant parties (MOU, MOA, contracts, etc.) and represent the best interest of the society during negotiations.
- To manage drafting of legal documents under the guidance of the General/Legal Counsel Duties to directors.
- To work according to instructions of ED, President, and Secretary.
- To preserve all significant communication, files, and records for reference of ED, President and Secretary.
- To draft ED, President, and Secretary’s official documents - report, correspondences, and legal matters.
- To act as guardians of the POB’s personal information for official use (including signatures).
- To maintain the Calendar of Events of HQ, Council and representative meetings and representation as well as the same for other meetings (where instructed).

General Duties:

- To correspond for the society to external and internal parties upon instructions from ED, President or Secretary.
- To review and redirect all admin/general and ED mails (electronic and postal).
- To maintain society documents, records, reports and minutes.
- To organize, draft meeting agendas and take minutes of staff meetings and council meetings.

**Benefits**:

- Professional Development
- Career Growth
- Learning Curve

Additional Benefits
- EPF / SOCSO / PCB

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