Business Support Executive/administrator

1 week ago

Johor Bahru, Malaysia Cocoa Association of Asia Full time

**Responsibilities**
- Provide comprehensive administrative and operational support to ensure smooth functioning of the association’s day-to-day activities.
- Coordinate meetings, events, and conferences, including logistics, vendor management, and pre/post-event tasks.
- Liaise with international association members, sponsors, and external partners, supporting cross-border projects between Singapore and Johor Bahru.
- Prepare, manage, and update documentation, records, and reports to maintain accurate information flow.
- Assist in financial administration tasks such as expense tracking and basic budgeting support and invoicing using QuickBooks, QuickHR and Paypal
- Handle inquiries from members and external parties, ensuring professional and prompt communication.
- Support recruitment, onboarding, and HR-related administrative duties as required.
- Participate in process improvement initiatives to enhance the efficiency of association operations.

**Requirements**:

- Diploma/Degree in Business Administration or related discipline, with at least 2-3 years’ experience in a similar role (experience in international organizations preferred).
- Strong multitasking and organizational skills, able to prioritize and manage competing deadlines with mínimal supervision.
- Demonstrated passion, self-drive, and proactive attitude in an administrative or events-focused environment.
- Experience in event management, including coordination of large-scale meetings or conferences.
- Excellent written and verbal communication skills in English (additional Asian languages a plus).
- Proficient in Microsoft Office Suite and online collaboration tools.
- Willingness and ability to work cross-border (Singapore/Johor Bahru) and interact with a diverse, international membership base.

Opportunity Highlights
- Exposure to the dynamic Asian cocoa and chocolate industry.
- Opportunity to work closely with international members and industry leaders.
- Cross-border working environment with regular activities in both Singapore and Johor Bahru.
- Career growth through involvement in sector-leading industry events and advocacy.

This role is ideal for experienced professionals who thrive in a fast-paced environment, enjoy multitasking, and are passionate about international trade and event management.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM5,000.00 per month

**Benefits**:

- Work from home

**Experience**:

- Business Support : 2 years (required)
- Administrative/Secretarial: 2 years (required)
- Event Organization: 2 years (required)
- Bookkeeping: 1 year (preferred)

**Language**:

- English, Malay (preferred)

Work Location: Remote

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