HR & Admin Executive

1 day ago

Kuala Lumpur, Malaysia OTWOO Cosmetics Sdn Bhd Full time

**Job Overview**

We are seeking an accountable and detailed oriented HR & Admin Executive who plays a vital role in supporting daily HR and administrative functions to ensure a productive and efficient workplace. This position involves assisting in recruitment, onboarding, employee record management, and general office administration. The HR & Admin Exceutive provides direct support to the HR department, handles essential office duties, and ensures smooth coordination of both HR and administrative operations.

**Key Responsibilities**

**Human Resources**

1. Recruitment Assistance:

- Assist with job postings, initial resume screening, and interview scheduling.
- Maintain job applicant records and coordinate interview logistics.
- Involve in organizing and coordinating logistics for recruitment promotion activities, such as job fairs and campus hiring events.

2. Onboarding and Offboarding:

- Prepare and organize onboarding materials, such as pre-onboarding preparation, induction training and company policy handbooks.
- Assist in new employee orientations and collect necessary documentation.
- Manage offboarding procedures, ensuring that exit documentation is complete.

3. HR Records and Documentation:

- Update and maintain accurate employee records, including attendance and leave records.
- Support the preparation of HR reports, such as employee headcount and turnover metrics.

4. Employee Relations Support:

- Act as a point of contact for basic employee inquiries regarding HR policies and benefits.
- Champion the employee engagement events and activities.

**Administrative Support**
- Oversee office supplies, inventory, and handle service maintenance as needed.
- Manage the office environment, ensuring cleanliness and functionality.
- Liaising with office building management for all office related matters.
- Assist in maintaining digital and physical filing systems, ensuring records are organized and easily accessible.
- Support administrative projects and tasks as required by other departments.

**Qualifications**
- Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1-3 years of experience in an HR or administrative role preferred.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and basic HR software is a plus.
- Discretion and ability to handle confidential information professionally.

**Preferred Skills**
- Knowledge of HR practices and labor laws is an advantage.
- Familiarity with office management is helpful.

**Work Environment**

Enjoy working in a state-of-the-art office directly connected to the bustling EkoCheras Mall and easily accessible by MRT. Our modern facilities include a dedicated resting room to recharge in between lively sessions, and we provide comprehensive training to ensure you're at the top of your game.

Pay: RM3,000.00 - RM4,500.00 per month

Schedule:

- Monday to Friday

Application Question(s):

- What is your current salary?
- What is your expected salary?
- How long is your notice period?

**Experience**:

- Human Resources: 1 year (preferred)
- Administrative: 1 year (preferred)

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