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Admin Executive
2 weeks ago
**Job description**:
**1. Quotation, Purchase Order & Invoice Handling**
a) Prepare and organize quotations, purchase order & invoice, ensuring all details are accurate and delivered to relevant parties in a timely manner.
b) Handle and follow up on purchase orders (PO), including documentation, verification, and issuance.
c) Manage the receipt, verification, and filing of invoices to ensure completeness and support the finance and payment process.
**2. Administrative Support**
a. Provide administrative assistance to the management team and other departments as needed.
b. Schedule and coordinate meetings, appointments, and travel arrangements.
c. Prepare and edit correspondence, reports, presentations, and other documents.
**3. Communication**
b. Serve as a point of contact for internal and external stakeholders.
c. Ensure timely and accurate dissemination of information.
**4. Record Keeping**
a. Maintain accurate and up-to-date records and files, both electronic and physical.
b. Assist in the preparation and maintenance of reports and documentation.
**5. Event Coordination**
a. Assist in planning and organizing company events, meetings, and conferences.
b. Coordinate logistics, including venue setup, catering, and materials preparation.
**6. Project Assistance**
a. Support various projects by conducting research, gathering data, and providing administrative assistance.
b. Monitor project timelines and ensure deadlines are met.
**7. Financial Administration**
a. Assist with basic financial tasks such as processing invoices, expense reports, and budgeting.
b. Coordinate with the finance department to ensure accuracy and compliance.
**8. Customer Service**
a. Greet and assist visitors, ensuring a positive and professional experience.
b. Address inquiries and provide information as needed.
**9. Ad Hoc Tasks**
a. Undertake any ad hoc tasks assigned by the management to support the overall business objectives.
**Qualifications and Skills**:
- Diploma or Bachelor's degree in Business Administration, Management, or a related field.
- Preferably 2 years of relevant administrative experience. Fresh graduates are welcome to apply. Prior experience in handling quotations, POs, invoices are a strong advantage.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) & Autocount. Familiar with document management systems and office equipment.
- Strong organizational and multitasking abilities with keen attention to detail.
- Written and verbal communication skills in Mandarin, English and Bahasa Malaysia.
- Proactive and resourceful in handling administrative challenges. Able to prioritize tasks and meet deadlines in a fast-paced environment.
- Immediate availability is a plus.
**Job Types**: Full-time, Fresh graduate
Pay: RM2,500.00 - RM3,500.00 per month
**Benefits**:
- Additional leave
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Ability to commute/relocate:
- Johor Bahru: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
**Experience**:
- Administrative: 2 years (preferred)
**Language**:
- Mandarin (preferred)
**Location**:
- Johor Bahru (preferred)
Work Location: In person
