Junior Accounts

11 hours ago

Kuala Lumpur, Malaysia A3 Projects Sdn Bhd Full time

We are looking for a Junior Accounts & Admin Executive to assist in daily accounting and administrative operations. The role supports the Director in handling financial documentation, payment processing, and general office administration to ensure smooth day-to-day operations.

**Accounts Responsibilities**:

- Assist the Director in monitoring and updating actual and forecast cash flow.
- Assist in monitoring and updating project expenses, including data entry of timesheet, project costing, etc.
- Maintain accurate and up-to-date financial records with proper documentation.
- Prepare and process monthly invoices to clients, bills, receipts, staff claims, and payments.
- Reconcile bank statements and manage petty cash accounts.
- Handle accounts payable and receivable, including monthly project claim schedules.
- Ensure timely collection of receivables and settlement of payables.
- Communicate with clients and vendors on billing, payments, and other financial matters.

**Admin Responsibilities**:
**1. Office & Facilities Management**
- Upkeep the cleanliness & tidiness of the office to ensure a good working environment.
- Monitor and replenish office supplies when needed.
- Handle door access, security, courier, postage, mailbox, and general office logistics.

**2. Administrative Support**
- Provide administrative support to the Director and team.
- Assist in document preparation, filing, and general correspondence.
- Support in legislation matter, such as business license renewal, MPKL related matter and etc.

**3. Recruitment and Onboarding Support**
- Assist in the recruitment process, including job postings, resume screening, and scheduling interviews.
- Assist in conducting new employee orientations and facilitate the onboarding process.
- Assist in the preparation and processing of employment contracts and offer letters.
- Assist in the resigned employee exit process.

**4. Document Management**
- Maintain and update company records, databases, and documents.
- Ensure proper filing and safekeeping of important documents.
- Handle confidential information with professionalism and discretion.
- Assist in the preparation of documentation and other ad-hoc tasks as requested and instructed by the Manager.

**Job Requirements**:

- Minimum **Diploma in Accounting, Business Administration, or equivalent**.
- Preferably **1-2 years of working experience** in accounting or admin (fresh graduates are welcome to apply).
- Proficient in **Microsoft Office (Excel, Word)**; familiarity with accounting software and e-Invoicing principle is an advantage.
- Able to communicate in **Mandarin, English, and Bahasa Malaysia** (verbal and written).
- Responsible, organized, detail-oriented, and willing to learn.
- A good team player with a positive working attitude.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM2,300.00 - RM3,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Work Location: In person

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