Project Admin

5 days ago

Johor Bahru, Malaysia JLAND GROUP Full time

Provide comprehensive administrative support to project managers and the construction team. Manage project documentation, including contracts, plans, and reports. Maintain accurate and up-to-date records of project activities and correspondence.
- Coordinate meetings, schedules, and appointments for the project team. Communicate effectively with internal and external stakeholders, including contractors, suppliers, and regulatory bodies. Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Establish and maintain a document control system to ensure all project documents are properly filled and accessible. Track and manage document revisions, ensuring that the latest versions and distributed to the relevant parties.
- Assist in preparing and monitoring project budgets and financial reports. Process invoices, expense claims, and payment requests in a timely manner. Track project expenditures and ensure they are within budget.
- Assist in the procurement process by preparing purchase orders, obtaining quotes and coordinating with suppliers. Monitor and manage inventory levels of construction materials and office supplies.
- Ensure all project activities comply with company policies, procedures and regulatory requirements. Prepare and submit regular progress reports and updates to the project management team and stakeholders.
- Assist in the preparation of project schedules, timelines and work plans. Monitor project milestones and deadlines and provide reminders to the team to ensure timely completion of tasks.
- Manage the project site office, including office setup, maintenance and supplies. Handle correspondence, phone calls, and inquiries related to the project.
- Arrange transportation and logistics for project-related activites and site visits.

**Job Type**: Contract
Contract length: 24 months

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