Secretary

5 days ago

Kota Bharu, Malaysia Pancho Trading Full time

Position : Secretary

Company : Pancho Trading

Location : Kota Bharu, kelantan

Industry : Healthcare

Job Summary:
The Secretary provides administrative and clerical support to ensure the smooth operation of the office and management team. This role involves handling communication, documentation, scheduling, and coordination tasks with a high level of confidentiality and attention to detail. The Secretary will also be integrated into the management team and expected to contribute to planning, coordination, and internal communications at the leadership level.

Key Responsibilities:
1. Administrative Support

1.1. Draft, format, and manage correspondence, reports, memos, and official documents.

1.2. Maintain and organize office files, records, and databases (physical and digital).

1.4. Handle yearly records.

1.5. Check on branch licensing.

2. Scheduling & Coordination

2.1. Manage calendars, appointments, and meeting schedules for executives or designated managers.

2.2. Prepare meeting agendas, take accurate minutes, and follow up on action items.

2.3. Organize and coordinate internal and external meetings or events.

3. Documentation & Filing

3.1. Maintain confidentiality of sensitive documents and information.

3.2. Ensure all records and files are up-to-date and in compliance with SOPs and policies.

3.3. Assist in preparing reports, presentations, and proposals as needed.

3.4. Manage receipts and invoice.

4. Human Resource

4.1. Manage payroll, schedule, incentive.

5. Liaison & Communication

5.1. Act as a liaison between departments, staff, and external stakeholders.

5.2. Facilitate smooth communication and workflow within the team or management structure.

5.3. Follow up on delegated tasks and ensure timely execution.

6. Management Team Involvement

6.1. Participate in management meetings, take minutes, and coordinate follow-ups.

6.2. Support implementation of management decisions and strategic plans.

6.3. Assist in project tracking, internal reporting, and interdepartmental coordination.

7. General Office Duties

7.1. Monitor office supplies and place orders when necessary.

7.2. Handle petty cash claims, courier arrangements, and basic office maintenance tasks.

7.3. Support any other administrative duties as assigned by the supervisor or manager.

8. Key Traits & Requirements:
8.1. Strong organizational and time-management skills.

8.2. Excellent written and verbal communication.

8.3. Discreet, reliable, and capable of handling confidential information.

8.4. Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

8.5. Able to multitask and work independently with mínimal supervision.

8.6. Prior experience in a secretarial or administrative role is preferred.

*Job scope is as per company’s discretion

Pay: RM1,700.00 - RM2,000.00 per month

**Benefits**:

- Maternity leave

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

Expected Start Date: 07/20/2025

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