Office Administrator

1 week ago

Kuala Lumpur, Malaysia Straat-X Sdn Bhd Full time

About this role

This is a placement for a client of Straat-X ICT Sdn Bhd, who is looking for
**Office Administrator** position. We are a boutique accounting firm seeking a detail-oriented and proactive **Office Administrator** to support daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.

Key Responsibilities

**Document Management**
- File and organize client records in electronic formats.
- Maintain documentation systems for accurate and secure retrieval.

**Engagement Letter Support**
- Draft, format, and issue engagement letters to clients.

**Practice Management System Maintenance**
- Maintain and update client information, jobs, and tasks in **Xero Practice Manager (XPM)**.

**Corporate Secretarial Support**
- Maintain and update company records in **CAS360**, including registers and compliance deadlines.
- Send automated compliance reminders and notices to clients.

**Cloud Storage Management**
- Manage client and internal documents on **Dropbox**.

**Client Communication**

**General Administrative Support**
- Assist partners and accountants with administrative tasks as required.

Qualifications & Skills
- **Bilingual fluency in English and Mandarin** (spoken and written) (Compulsory).
- Experience as an **office administrator/secretary** within a professional services environment (accounting, legal, consulting) strongly emphasized (Compulsory).
- Prior **experience working with accounting firms** (Compulsory).
- Proficiency with **MS Office** and **Dropbox**; familiarity with **Xero Practice Manager (XPM)** (Compulsory).
- Exceptional **attention to detail** and strong **organizational skills** (Compulsory).
- Strong **client communication abilities**(Compulsory).
- Experience using **CAS360** (is an advantage).

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM5,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance

Application Question(s):

- Please write down are you from office administrator/secretary within a professional services environment (accounting, legal, consulting) background? (Preferable)
- Are you familiar with Xero Practice Manager (XPM)? Yes or No? (Preferable)
- Expected salary?
- Notice period?
- Availability to join?

**Experience**:

- CAS360: 1 year (preferred)
- Dropbox : 3 years (required)
- Ms Office : 3 years (required)
- Client communication abilities: 2 years (preferred)

**Language**:

- English (required)
- Mandarin (required)

Work Location: In person

  • Office Administrator

    2 weeks ago

    Kuala Lumpur, Malaysia Cerecon Malaysia Sdn. Bhd Full time

    The Office Administrator is responsible for overseeing the day-to-day administrative operations of the office, ensuring smooth office functions, and supporting the team with administrative tasks. The role involves coordinating office activities, managing schedules, maintaining records, and supporting staff members to enhance overall office efficiency. **Key...

  • Office Administrator

    1 week ago

    Kuala Lumpur, Malaysia Allianz Technology Full time

    Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry. In addition,...

  • Administrative Officer

    6 days ago

    Kuala Lumpur, Malaysia Strong Luxury Sdn Bhd Full time

    Job Description: Office Administrator Position Title: Office Administrator Location: Strong Luxury Sdn Bhd (Walking Distance from Sungai Besi LRT Station) Working Hour: 7.30 am to 5.30pm Job Summary: The Office Administrator is responsible for ensuring the smooth operation of the office. This role involves managing administrative tasks, supporting office...

  • Administrative Officer

    1 week ago

    Kuala Lumpur, Malaysia DMM Sales Sdn. Bhd. Full time

    **Job Title**: Administrative Officer (Automotive) **Department**: Administration / Operations **Location**:DMMS Chan Sow Lin & DMMS Petaling Jaya **Reports to**: Branch Manager **Job Purpose**: To provide administrative support to ensure efficient operation of the automotive service and sales office. The Administrative Officer will support managers and...

  • Office Administrator

    3 days ago

    Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    _**Office Administrator**_ - Job Description_: We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. In this key role, you will be responsible for a wide range of administrative tasks that are essential to the smooth operation of our office and events. Your primary responsibilities will include: - Key...

  • Administrative Officer

    23 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TC ASSET GROUP SDN. BHD. Full time 24,000 - 72,000 per year

    Responsible for company administration and daily operational support, including document management, meeting coordination, office operations, HR, and procurement support, ensuring efficient and orderly business operations. Suitable for candidates aged 30 and above with administrative or management experience.Responsible for the organization and storage of...

  • Office Administrator

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia INTERNATIONAL DESIGNED DESIGN ASSOCIATES SDN BHD Full time 30,000 - 50,000 per year

    Job DescriptionAre you an organized and proactive professional who thrives in managing day-to-day office operations?We're looking for a dependable Admin Executive to support our team with administrative, coordination, and general office management tasks. If you enjoy creating structure, keeping things running smoothly, and supporting a dynamic work...

  • Office Administrator

    22 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia INTERNATIONAL DESIGNED DESIGN ASSOCIATES SDN BHD Full time 30,000 - 60,000 per year

    Job DescriptionAre you an organized and proactive professional who thrives in managing day-to-day office operations?We're looking for a dependable Admin Executive to support our team with administrative, coordination, and general office management tasks. If you enjoy creating structure, keeping things running smoothly, and supporting a dynamic work...

  • Administrative Officer

    23 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TKM Talent Hub Full time 40,000 - 60,000 per year

    Company DescriptionTKM Talent Hub specializes in Leadership Development, delivering tailored coaching and customized training programs to meet the unique needs of our clients. Our expertise lies in fostering growth and building organizational capabilities. We are dedicated to creating impactful solutions that drive personal and professional development. At...

  • Administration Officer

    2 weeks ago

    Kuala Lumpur, Malaysia Matrix Reach (m) Sdn Bhd Full time

    **Responsibilities**: - Job Summary: - 1. Providing clerical and administrative duties to support on the operational functions in office. - Job Descriptions: - 1. Provides administrative support to ensure efficient operation of office.- 3. Responding to inquiries, schedules meetings and supports visitors. - 4. Carries out administrative, travel...