Office Admin Specialist

4 days ago

Petaling Jaya, Malaysia ISJ Technology Sdn Bhd Full time

**Job Overview: -**

The Office Admin Specialist is a vital role responsible for providing administrative support and ensuring the smooth and efficient operation of the office. They play a key role in managing office tasks, coordinating schedules, and handling various administrative duties.

**Job Responsibilities: -**
- Perform various administrative tasks, including managing correspondence, scheduling meetings, and maintaining filing systems.
- Coordinate travel arrangements for staffs, including booking flights, hotels, and transportation. Prepare travel itineraries and process travel-related expense reports.
- Ensure all utilities bills are being paid on time and records are properly maintained.
- Assist in the preparation and editing of documents, reports, and presentations.
- Maintain office cleanliness, organization, and functionality.
- Company asset management such as order office supplies, inventory, and procurement of equipment or services as needed.
- Coordinate and oversee office maintenance, repairs, and vendor relationships.
- Ensure compliance with company policies and procedures.
- Maintain confidentiality and handle sensitive information with discretion.
- Plans and manages Events, Annual Dinner, including any ad-hoc events.
- Provide administrative support to other departments and assist with special projects as assigned.

**Job Requirements: -**
- At least 2-3 years proven work experience as an Administrative Assistant, Office Coordinator, or similar role. However, Fresh graduates are welcome to apply.
- Strong organizational skills and the ability to prioritize tasks effectively.
- **Strong communication skills in both English and Chinese (written and spoken) are essential.**:

- Proficient in using office software, including word processing, spreadsheets, and presentation tools.
- Attention to detail and accuracy in data entry and documentation.
- Ability to work independently with mínimal supervision and as part of a team.
- Able to communicate in English, Bahasa & Mandarin (verbal and written) is a must.
- Strong problem-solving and decision-making abilities.
- Excellent interpersonal skills.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- **Position will be open to Malaysian only.**

**Job Highlights: -**
- 13th Months Salary.
- Full Attendance Allowance (T&C applied)
- Medical, Dental and Optical Benefits.
- Free Parking (pay and claim basis).
- EPF, Socso, and EIS

**Work Locations: -**

**Salary**: RM3,000.00 - RM5,500.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Maternity leave
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

Application Question(s):

- How much notice are you required to give your current employer?
- What is your current monthly basic salary?
- What is your expected monthly basic salary?
- Do you have your own Transport?
- How would you rate your English language in both writing and speaking? (Scale of 1 to 10)
- How would you rate your Chinese language in both writing and speaking? (Scale of 1 to 10)

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