Manager, Accounts Payable, Fixed Assets

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Daily Functions
- Downloading and checking that daily payment and staff claim batch files from PtoP Expense/Claim and AP modules for all HLBG Malaysian entities are timely and accurately flowing through the system’s workflows and limits in accordance with Board Policy on Payments and Staff Claims and the latest approved Payment Authority Matrix, and to reject transactions with incomplete/ irregular payee details/ payment mode/ invoices/ documents, and following up with Payment Requestors to regularize the transactions accordingly;
- Requesting funding by liaising with KL Main Branch (for HLBB, DCTSB) and SWS Branch (for HLISB) to have just enough funds in Group Finance bank current accounts (CAs) for each day, monitoring and ensuring their timely daily funding of the CAs before daily payment batch files are sent to payment gateway EPP for debiting CA and crediting payees;
- Preparing requests via PtoP to obtain authorized CA signatories for each payment batch file;
- Following through to ensure daily payment batch files for all payment modes (Internal CASA/ Bankers Cheque/ IBG/ RENTAS/ JomPay/ FPX/ FTT) are successfully interfaced to EPP whilst payment modes like BC, JomPay, FPX and FTT are executed with extra manual steps (including ConnectFirst processing), reconciling daily interface output results from EPP for each payment mode for each HLBG MY entity as part of daily reconciliation process of PtoP/EPP, performing manual steps through KLM and SWS where absolutely necessary;
- Downloading and checking system generated Remittance Application TT forms before forwarding to KLM for foreign currency payments to non-resident payees where Payment Requestors sought clearance from Tax Management for SST’s IMS, WHT, following up on queries by Tax Team if any;
- Downloading and checking system generated BOP payment forms before sending to KLM branch for foreign currency remittances exceeding MYR200,000 for GOT to report to BNM;
- Downloading and checking system generated IRB CP forms for WHT payments before arranging for signatory and sending to IRB payment collection centre;
- Collating and updating WHT receipt numbers, dates and Banker Cheque numbers back into PtoP for Tax Management’s record;
- Raising journal entries via PtoP GL module for daily funded amounts for the various GFIN CAs, payment modes, entities, and following through for full approval and posting to AS/400 GL;
- Attending to PtoP Payment/Claims/Fixed Assets/Receivables Helpdesk queries from users across the bank, including helping to advise the 4 regional countries where possible (easily 2-3 hours a day);
- Reviewing and following up on CAs’ bank reconciliations on outstanding unmatched/ unposted items related to payments/ staff claims.

Monthly/Adhoc Functions
- Reviewing/assisting in Prepayment related GL recon/ accounting issues;
- Reviewing/assisting in Fixed Assets accounting, reporting and related processes including new asset label printing and high-volume of annual physical fixed asset verification cycle;
- Reviewing/assisting in Receivables/Inter-company processing and reporting;
- Reviewing/assisting in SST’s IMS and WHT related matters;
- Assisting in GL/Nostro Reconciliation related matters;
- Assisting in operational risk (RCSA/BCP), compliance (CSA/etc) and other staff/ administrative matters;
- Assisting in clearing back-log as and when it happens e.g. the latest on-Hold invoices sitting in PtoP mainly due to CER/EAR/self-service invoice amount distribution/allocation arising from the recently implemented control on allowing only GL entries for valid branch/ cost center codes put in by Performance Management Department;
- Assisting in straightening out legacy CIP/WIP processes under GPA and PMD such that all CIP items can be fully automated for FA Movement disclosure reporting by Accounting & Reporting Team.

Requirement
- Required language(s): Bahasa Malaysia, English
- At least 6 year(s) of working experience in the related field is required for this position.
- Applicants must be willing to work in Hong Leong Tower, Damansara City.
- Preferably Managers specializing in Banking/Financial Services or equivalent.
- About Hong Leong Bank_
- We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China._
- We seek to strike a balance between diversity, inclusion and merit to achieve our _
- mission of infusing diversity in thinking and skillsets into our organisation._
- are assessed based on merit and pote