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Invoice Processing Analyst

3 weeks ago

Petaling Jaya, Malaysia Schlumberger Full time

**Invoice Processing Analyst - Japanese Speaker**:
Petaling Jaya - Malaysia

Job Summary:
As AP Invoice Processing Analyst, the primarily responsible AP invoice processing, exception resolutions, and vendor reconciliation processes. This position resolves business critical issues, provides internal and external customer support, implements process improvement initiatives, and proactively manages day to day issues related to vendor accounts.

Essential Responsibilities and Duties:

- Ensure timely and accurate processing of PO, Non-PO, freight invoices, posting 100+ invoices daily.
- Research and resolve invoice discrepancies with appropriate internal and external resources.
- Maintain vendor statements and communicate with vendors when necessary.
- Work with procurement and finance to maintain the GR/IR account clearing.
- Comply with Finance, AP, and Supply Chain policies and procedures.
- With the coordination with the GU/ HUB tax team, all the tax related information’s are reviewed and updated in Country Knowledge Document on time.
- Performs a variety of AP tasks and projects as necessary.
- Participate in process improvement projects as requested.
- Prepare reporting schedules and resolve audit issues identified by auditors.
- Ensure strict compliance with SOX.
- Maintain accurate and current documentation and files, understanding each Finance Hub supported country's legal requirements for document storage.
- Fulfill any task assigned by the direct supervisor in accordance with the professional experience and area of expertise.
- Will have to be verse with multiple system Lawson, Oracle, and SAP
- The timely processing of urgent and manual payments within 24hrs or 72hrs based on the request type.
- Responsible for training the end-user to submit the urgent payment request in 1-click & SRM.
- Primary focal point of GeoUnit, for urgent payment request status.
- Responsible for monitoring all the urgent payment request.
- Prepare the direct bill submission forms as per specified commodities in a timely manner
- Ensure all payment requests are compliance with Urgent Payment/Manual Cash Off/Direct Debit policy.
- Ensure all the payment requests are compliance with buy to pay guide.
- Assist in other tasks and projects as needed.

Qualifications and competencies
- Bachelor’s degree in Management/ Supply Chain/ Business Administration/ Finance
- Able to work in a fast-paced environment with mínimal errors
- Proves intercultural adaptability and sensitivity
- Loyalty, commitment, engagement, and confidentiality of any information pertaining to the company or its employees
- Capacity to perform highly, both individually and within a team
- Excellent communication skills and the ability to work with all organizational levels.
- Required to manage a large volume of work and data entry
- Fluent in English and Japanese, both written and spoken.

Schlumberger is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other characteristics protected by law.