Intern - Invoicing-1

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

About Us:
At Lilly, we make a difference for people the world over by discovering, developing, and delivering medicines that help people live longer, healthier and more active lives. Central to all that we do are our talented and motivated professionals. Today more than 700 are based at our Global Business Solutions centre in Little Island, Cork. There we boast a vibrant workforce made up of over 35 nationalities, speaking over 27 languages.

This, along with the current physical expansion of the Little Island campus, means there has never been a more exciting time to be part of the GBS story The new Island Hall facility will extend our overall capacity where Lilly will continue to offer a premium workspace across both buildings.

Our benefits package includes healthcare, pension and life assurance benefits, subsidised canteen, wellbeing facilities, Educational Assistance, travel subsidies, car-pooling incentives, bike to work scheme, on-site parking and much more.

At the GBS, it’s not just about what we do today, but how we can continuously improve and innovate for present and future operations.

Above all, it’s about being part of an open, welcoming and inclusive culture, one that is further enhanced by the dedication of our committees - Culture Club, Diversity & Inclusion, Sports & Social, Corporate Social Responsibility, Health Safety & Environment and Food.
- “We see Cork as an integral part of our productivity agenda. If you are excited by new opportunity and new scope, you are working at the right place.”_ - Dave Ricks, CEO Lilly

Purpose

Key Responsibilities
- Support the implementation of new procedures as well, improvements of existing procedures
- Support the archiving invoice activity and manage specific vendor requests.
- Mail processing, scanning and validation of invoices and related documentation
- Process accurately third-party invoices to ensure that timely payments are made to vendors and suppliers and ensuring compliance with accounting requirements and internal guidelines
- Enter account payable adjustments into the invoicing systems and handle exceptions and discrepancies resolutions
- Research, troubleshoot and resolve vendor invoice problems and ensure all account payable procedures are adhered to
- Research, troubleshoot and resolve inquiries around invoices and payments.
- Handle standard invoice exceptions and facilitate communication with vendors to coordinate problem resolution
- Support the overall P2P Exception Handling team by demonstrating flexibility in providing cover for other team members and training of new team members
- Work closely with the P2P Analysts to ensure completion of month-end closing activities for P2P.
- Record FRAP violations for quarterly reporting and communicate violation and corrective action with business.
- Ensure all global documentation is appropriately updated for all Invoicing related.
- Participate on projects related to process improvement or integration as the Invoicing SME.
- Implement process improvements related to Invoicing Area.
- Ensure the Invoicing processes are aligned with global processes.
- Ensure controls are maintained and in compliance with corporate policies.
- Participate in the testing of P2P technologies.

Compliance
- Understand and follow all compliance policies, laws, regulations and The Red Book.
- Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period
- Ensure all SOx and Operational controls are completed and followed to level required and within agreed timeframe.
- Integrate compliance into daily activities.
- Comply with any corrective actions.
- Cooperate with investigations, monitoring and audits.

Minimum Qualification Requirements:

- 2/3 years experience in P2P
- Financial Qualification or equivalent work experience.
- Effective team member with ability to work across a diverse and cross-functional work group.
- Must be flexible and adaptable to change
- Demonstrate strong interpersonal, written and oral communication skills
- Strong Research, analytical and issues resolution skills
- Must be able to multi-task and work well under pressure
- Develop good relationships with various levels of personnel in Lilly’s Financial organization and third party