Clerk

1 week ago

Shah Alam, Malaysia Gas Malaysia Berhad Full time

**1. Job Purpose**

To provide efficient clerical, secretarial, and administrative support to the department, ensuring smooth day-to-day operations and effective coordination of tasks, meetings, and documentation.

**2. Key Responsibilities**

**A. Secretarial & Administrative Support**
- Manage and maintain schedules, appointments, and meeting arrangements for the Head of Department and team.
- Prepare, format, and distribute letters, memos, reports, and other correspondence.
- Organize and maintain proper filing systems (physical and digital) for documents, records, and confidential files.
- Assist in the preparation of presentation materials, reports, and minutes of meetings.

**B. Clerical & Office Support**
- Perform general clerical duties including data entry, photocopying, scanning, and document tracking.
- Support administrative processes such as invoice submission, payment requests, and purchase requisitions.
- Maintain office supplies inventory and coordinate with vendors for replenishment when necessary.
- Assist in travel bookings, expense claims, and logistics arrangements for meetings or departmental activities.

**C. Coordination & Communication**
- Serve as the liaison between the department and other internal/external parties.
- Support coordination of departmental events, meetings, and training sessions.
- Ensure timely follow-up on assigned tasks and deadlines.

**3. Qualifications & Requirements**

**Education**:

- Minimum SPM/Diploma in Business Administration, Office Management, Secretarial Studies, or related field.

**Experience**:

- At least 2-3 years of relevant working experience in secretarial or clerical roles.
- Experience supporting senior management or department heads is an added advantage.

**Skills & Competencies**:

- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Good command of English and Bahasa Malaysia, both written and spoken.
- Strong organizational and multitasking skills.
- High attention to detail, accuracy, and confidentiality.
- Pleasant personality with good communication and interpersonal skills.
- Able to work independently with mínimal supervision.

**4. Personal Attributes**
- Responsible, reliable, and proactive.
- Positive work attitude with a willingness to learn.
- Team player with a service-oriented mindset.
- Discreet and able to handle sensitive information professionally.

**Job Types**: Full-time, Contract, Temporary
Contract length: 4 months

Pay: RM1,800.00 - RM2,300.00 per month

**Benefits**:

- Professional development

Work Location: In person

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