Executive Assistant

7 days ago

Cyberjaya, Malaysia GATES Technology Sdn Bhd Full time

KEY RESPONSIBILITIES:
1)Administrative Support:

- Provide high-level administrative assistance to the CEO and senior management, managing day-to-day tasks with efficiency and discretion.
- Manage the CEO's calendar, appointments, and meetings, ensuring effective time management.
- Serve as the primary point of contact for both internal and external communications on behalf of the CEO

2)Document and Correspondence Management:

- Handle and organize official documents, correspondence, and company files, ensuring confidentiality and accessibility.
- Draft and prepare business correspondence, presentations, and reports as required by the CEO.
- Maintain an organized system for filing and tracking important documents and records.

3)Meeting and Event Coordination:

- Coordinate internal and external meetings, conferences, and events, ensuring all logistics are in place (room bookings, equipment, agenda preparation).
- Prepare agendas for meetings, distribute materials, and ensure that meetings run smoothly.
- Take accurate and concise meeting minutes and distribute them to relevant stakeholders in a timely manner.

4)Business Travel Coordination:

- Organize and manage business travel arrangements for the CEO and senior management, including flight bookings, hotel accommodations, and itineraries.
- Ensure all travel-related expenses are tracked and reported as necessary.

REQUIREMENT & QUALIFICATIONS:

- Minimum Diploma or Degree in Business Administration / Mass communication with relevant job experiences 3 - 5 years.
- Possess own transport and willing to travel.
- Proven experience as an Executive Assistant or in a similar administrative support role, preferably in a corporate setting.
- Strong organizational and multitasking skills, with a keen eye for detail.
- Excellent written and verbal communication skills.
- Ability to manage sensitive and confidential information with discretion.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Strong time management skills and the ability to work under pressure in a fast-paced environment.

**Job Type**: Contract
Contract length: 12 months

Pay: RM2,000.00 - RM3,000.00 per month

Schedule:

- Monday to Friday

Work Location: In person

Expected Start Date: 07/02/2025

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