Office Manager
2 days ago
We are looking for an Office Manager to support the smooth running of our Kuala Lumpur office. This role will provide day-to-day support across finance, HR, payroll, and general administrative functions, ensuring that all local operations run efficiently and in compliance with Malaysian regulations.
**Responsibilities**:
**Finance & Payroll Support**
- Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices.
- Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF).
- Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries.
- Assist with company invoicing, expense claims, and basic bookkeeping tasks.
**Office Administration**
- Manage day-to-day office operations, including utilities, vendor coordination, and building management matters.
- Handle renewals of company licences, tenancy agreements, and other local filings.
- Organise company travel, events, and meetings as needed.
- Ensure compliance with office safety and maintenance requirements.
**HR Administration**
- Work closely with the UK HR team to support all HR-related activities in Malaysia.
- Coordinate recruitment logistics, onboarding, and offboarding processes as directed by the UK HR team.
- Maintain accurate employee records, leave tracking, and insurance documentation.
- Assist with HRDF matters, training coordination, and employee communications.
- Ensure all local HR practices align with company policies and Malaysian labour requirements.
**Requirements**:
- Degree or Diploma in Business Administration, Accounting, or a related field (or equivalent experience).
- Minimum of 2 years’ experience in HR and office administration, or in a similar role.
- Strong communication skills in English and Bahasa Malaysia, both written and verbal.
- Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN) is an advantage.
- Well-organised, dependable, and able to work both independently and as part of a team.
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