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Accounts Payable Executive
2 weeks ago
**Position Title: Account Payable Executive**
**Industry: Retail**
**Location: Petaling Jaya**
**Responsibilities**:
**Accounts Payable operations and petty cash reimbursement (60%)**:
- Ensure that accounting processes and journal entries are in accordance with relevant accounting principles, internal controls and group policy as applicable.
- Responsible that all documents are validated and processed before month end closing or stipulated deadline.
- Ensure invoice processing, supplier payment, utilities payment and petty cash reimbursement are posted accurately and in a timely manner.
- Responsible for ensuring that supplier documentations are complying to the statutory requirements.
- Attend urgent requests from business units and resolve operations issues.
- Monitor accrual amounts on a regular basis.
- Liaise with all approved payables to maintain a good relationship and ensure all invoices are paid within credit terms.
- Work with Functional Stakeholders to suggest modifications to processes and implement relevant system functionality within the Finance Operations function.
- Work closely with Northern and Perak Finance Operation team to ensure completeness of inter-company transactions accounted in respective company’s book.
- Prepare relevant schedules and reports to the Management report for the compilation of additional financial information.
- Make necessary inquiry on unusual expenses or trend.
- Take on any ad hoc tasks as advised by superior, relief for Insurance and excise duties VSB posting.
**Transformation and digitization (15%)**:
- Participate in the development of process improvement in finance and uphold modernization of finance skillsets. Digitise inefficiencies from existing processes.
- Propose new working methods to reduce timelines and to increase Finance service level to business units or other operations functions.
**Control procedures and SOP (20%)**:
- Maintain strong compliance of control procedures; i.e. LOA in carrying out daily tasks.
- Ensure timely checking of inter-company billings and reconciliation; bank reconciliations; trade payables reconciliation; and clearing accounts.
- Ensure reconciliation and clearing accounts items are cleared on a timely basis; i.e. within a reasonable ageing bucket.
- Ensure SOP is updated on a timely basis to ensure they stay relevant to the current need.
**Audit and tax computation (5%)**:
- Ensure timely preparation of the audit and tax schedules.
- Manage internal and external auditors request on topics relating to the company.
**Qualifications & Experiences Needed**
- 2 or more years of finance experience in a progressively growing capacity.
- Diploma/Degree (any level), preferably in finance.
- Strong internal controls background, industry knowledge of best practice for finance operations.
- Strong command of written and verbal English.
- Ability to learn and adapt to new technologies.
- Good time-management skills and able to manage tasks in a systematic manner.
- Great interpersonal and communication skills to handle challenging discussion with diplomacy and logic.
- Able to simplify and communicate effectively.
- Team player, highly motivated, proactive and creative.
Pay: RM4,500.00 - RM5,000.00 per month
Schedule:
- Monday to Friday
**Education**:
- Bachelor's (preferred)
**Experience**:
- Accounts payable: 2 years (preferred)
