Executive Secretary to British Md

1 week ago

Bandar Sunway, Malaysia Jaya Employment Full time

Location : Bandar Sunway

Industry : British based manufacturing

Skills **:Excellent English, Minimum 3 years experience working as a Executive Secretary, Maintain highly confidentiality of information, speech writing, prepare business presentation slides**

**Requirements**:

- Diploma of Private Secretaryship/ Office Administration
- Minimum 3 years experience as a Executive Secretary
- Computer literate (MS Word, Powerpoint, Office and Lotus Note)
- Good time management and fluent business speaking in English and Malay.
- Licensed/ Certified company secretory will be an asset.
- Ensure effective confidentiality of information in her possession at all times and be prepared to sign the Company Confidentiality Agreement.

**Responsibilities**:

- Process MD’s expenses claims.
- Carry out any other duties of a secretarial/Personal Assistant nature not specifically mentioned above
- Manage MD’s appointments and Directors (both executive and non executive) with appropriate reminders in order to ensure all meetings are scheduled in an orderly manner, allowing the MD to function effectively.
- Arranging for periodic operational meetings and recording minutes of: Management Meetings, MD’s Dialogue with the Union representatives
- Ad Hoc Confidential Meetings
- Preparing slide presentations using MS Powerpoint, as required by the MD for Executive reporting, for customers, for presentation to visitors.
- Speech writing.
- Board Reports on a quarterly basis
- Preparing for visits - VIPs, Customers, Government Authorities (Visits Itineraries, Catering & venue, Photographer, Protocol, Transportation)
- Corporate Branding, Communications (Ensuring compliance with Branding and Corporate Communications guidelines, Distributing revised stationery and ensuring its correct usage)
- Responsible for updating and distributing the company Telephone Directory
- Screen calls to the MD from unknown persons.
- Alert Management to unusual enquiries which would pose any risk to the business or company security.

**Others**:

- Immediate position

**Job Type**: Permanent

Pay: RM4,000.00 - RM5,200.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Dental insurance
- Free parking
- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Attendance bonus
- Performance bonus
- Yearly bonus

Application Question(s):

- Please read job scope before applying
- What is your current salary?
- Do you have experience working as Executive Secretary to a expatriate MD?
- Do you have own transport?
- How old are you?
- How long notice do you have to serve?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Secretary: 3 years (preferred)

**Language**:

- Good English (preferred)

**Location**:

- Bandar Sunway (preferred)

Work Location: In person

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