Personal Assistant and Secretary

4 days ago

Pusat Bandar Damansara Kuala Lumpur, Malaysia Private Advertiser Full time

We are seeking an experienced English & Hindi-speaking Personal Assistant and Secretary to provide direct support to our Director(s). This role requires strong coordination capability, excellent communication skills and a high level of professionalism. You will be involved in handling confidential matters and business arrangements, requiring maturity, discretion and adaptability.

Job Description

  • Provide secretarial duties in the Director's Office.
  • Arranging meetings, appointments scheduling, minutes taking as and when required.
  • Receive and analyze incoming emails, correspondences, memos and reports in order to determine their significance and prioritize distribution including preparation of their responses as well as matters of highly confidential nature.
  • Manage the Director's daily calendar, meetings, appointments and time-sensitive schedules.
  • Effective communication with internal and external parties such as attending to phone calls, emails, messages and furnishing information intelligently.
  • Perform general office duties.
  • Handle travel arrangements for the Director(s) including reservations, flight routing, hotels, airport transfers, visa application, obtain foreign currencies, traveler's cheques as and when necessary.
  • To work closely with all departments and subsidiaries to achieve greater operational efficiency and to facilitate effective communication with the Director's office
  • To ensure actions and decisions are always guided by the Company's mission and key corporate values.
  • Possess energy and positive attitude, a team player, able to multi-task, self-motivated and able to work under pressure in a fast-paced environment.
  • Any other duties assigned by the Company from time to time.

Job Requirement

  • Possess at least a diploma or bachelor's degree in business administration, office management, or a related field is highly preferred
  • Minimum of 4 years' experience in a personal assistant or executive secretary role, preferably within a corporate environment
  • Excellent organizational and time management skills with the ability to prioritize multiple tasks
  • Able to work independently and possess strong interpersonal skills.
  • Proficient in using Microsoft Office suite, including advanced Excel and PowerPoint skills
  • Exceptional attention to detail and the ability to work discreetly and with confidentiality
  • Proactive and adaptable, with a positive and solution-oriented attitude
  • Fluency in written and spoken English and Hindi is a MUST to communicate with stakeholders

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