Secretary

**JOB RESPONSIBILITIES: -**

1. Calendar Management:

- Manage the Chairman's calendar, scheduling appointments, meetings, and events based on priorities and availability.
- Coordinate with internal and external stakeholders to arrange meetings and ensure the Chairman's attendance as required.

2. Communication Liaison:

- Coordinate meetings, agendas, and communications to ensure alignment and clarity.
- Draft, review, and edit documents, letters, memos, and reports on behalf of the Chairman, ensuring accuracy and professionalism.

3. Meeting Coordination:

- Coordinate and prepare materials for board meetings, committee meetings, and other gatherings chaired by the Chairman.
- Attend meetings, take minutes, and distribute meeting agendas and action items to relevant parties
- Draft, proofread, and edit personal documents, letters, and communications as needed.

4. Travel Arrangements:

- Arrange travel arrangements for the Chairman, including flights, accommodations, transportation, and visas.
- Provide detailed itineraries and travel documents, and assist with travel-related expenses and reimbursements.

5. Administrative Support:

- Handle administrative tasks such as filing, record keeping, expense tracking, and managing office supplies.
- Maintain organized electronic and physical filing systems, ensuring easy access to important documents and information.

6. Confidentiality and Discretion:

- Handle sensitive and confidential information with the utmost discretion and confidentiality.
- Exercise sound judgment in managing confidential matters and maintaining confidentiality at all times.

7. Team Leadership:

- Provide leadership and mentorship to support staff within the CEO's office.
- Foster a collaborative and positive work environment, promoting professional development and growth.
- Set clear expectations, goals, and priorities for the team, monitoring progress and providing feedback as needed.

9. Strategic Planning:

- Assist in the development and implementation of long-term strategic plans and goals.
- Track KPIs and metrics to measure progress and success.
- Identify emerging trends, opportunities, and challenges that may impact the organization's objectives.

10. Event Planning and Coordination:

- Assist in planning and organizing personal events, gatherings, and special occasions for the Chairman and their family.
- Coordinate logistics, catering, invitations, and other arrangements to ensure successful and memorable events.

11. Errands and Miscellaneous Tasks:

- Run personal errands for the Chairman, such as shopping, banking, and other tasks as needed.
- Handle ad-hoc requests and miscellaneous tasks to support the Chairman's personal and professional needs.

**JOB REQUIREMENTS: -**
- Bachelor's degree or equivalent work experience in business administration, secretarial studies, or related field.
- Proven experience as a secretary, executive assistant, or similar role, preferably supporting senior executives or high-profile individuals.
- Excellent communication and interpersonal skills, with fluency in English and Mandarin.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy in managing administrative tasks, records, and correspondence.
- Ability to work independently with mínimal supervision and handle multiple tasks simultaneously.
- Professionalism, discretion, and confidentiality in handling sensitive information and communications.

**Job Types**: Full-time, Permanent

Pay: RM3,500.00 - RM5,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you possess own transportation? (Car/ Motorcycle)
- What is your current/ last drawn salary?
- How soon are you available to start? (example, 1 month notice period / immediately / anytime)
- Are you able to read, write and speak Mandarin?
- What is your expected salary? (min - max)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Secretary: 2 years (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)

Work Location: In person