Procurement & Admin Executive

2 weeks ago


Kuala Lumpur, Malaysia Ilham Dining Concepts Sdn Bhd Full time

We are seeking a highly organized and proactive Procurement & Admin Executive to support day-to-day operations and assist the Director. The role involves both administrative and operational duties, including procurement tasks and coordination with suppliers.

**Key Responsibilities**:
**Procurement Support**:

- Assist in sourcing and liaising with suppliers.
- Source quality materials at competitive prices
- Prepare and submit Purchase Requests (PR).
- Support in supplier account opening processes.
- Manage delivery follow-ups and documentation.
- Monitor open orders and follow up on pending deliveries.
- Maintain accurate procurement records and supplier databases
- Work closely with kitchen/operations/finance teams to understand needs.
- Support urgent purchase requests and project-based sourcing.

**Inventory & Stock Management**:

- Assist in goods receiving and inspection.
- Coordinate and conduct stock counts.
- Maintain accurate inventory records.
- Ensure timely restocking to avoid shortages or overstocking.

**Administrative Management Support Role**
- Perform general office administration tasks.
- Maintain filing systems, office supplies, and related documents.
- Ensure smooth day-to-day operations of the office.

**Higher Management on Task & Errands**
- Assist the Director with personal errands or tasks as required.
- Help coordinate meetings, appointments, and travel arrangements.

**Requirements**:

- Minimum 1-2 years of procurement or purchasing experience.
- Strong organizational and time management skills.
- Ability to multitask and work independently. prioritize, and work under pressure.
- Proficient in Microsoft Office and basic inventory tools.
- Good communication skills in English and Malay

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM6,500.00 per month

**Benefits**:

- Health insurance
- Meal provided
- Opportunities for promotion
- Professional development

Work Location: In person


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