Procurement Admin Assistant

3 days ago

Kuala Lumpur, Malaysia Naza Corporation Management Sdn Bhd Full time

**KEY RESPONSIBILITIES**:
**PROCUREMENT**

**Vendor Management**:

- Assist in onboarding and registering new suppliers by collecting required documentation.
- Coordinating the approval process across the NAZA Group of Companies and its subsidiaries.
- Maintain and update a centralized database of approved vendors and suppliers.
- Organize and file supplier contracts, agreements, and related documents systematically.
- Support vendor performance evaluations based on key criteria such as delivery timelines, product/service quality, and responsiveness.

**Procurement Operations**:

- Assist in the preparation and issuance of Purchase Orders (POs).
- Source quotations and compare price, quality, and delivery terms.
- Coordinate with suppliers to ensure timely delivery of goods and services.
- Track order status and update relevant departments on delivery timelines or changes.
- Follow up on outstanding POs and expedite delivery when necessary.
- Assist in the preparation, handling, and documentation of tender processes.
- Prepare summary payments for invoices and bills received by the Procurement department.

**ADMINISTRATIVE SUPPORT**:

- Maintain accurate and up-to-date invoice records
- Liaise with the Finance department for payment processing and invoice-related matter
- Update and manage the creditors’ account ledger regularly.
- Assist with the arrangement, maintenance, and servicing of photocopier machines and related equipment.
- Coordinate and monitor minor renovation or maintenance works.
- Handle internal requests and respond to queries in a timely and efficient manner.
- Maintain and submission of attendance record of the department to HR Payroll every month
- Prepare payment requisition and necessary paperwork for submission to Group Finance for invoice processing before payment made to the vendors.
- Keep stock of office supplies and place orders when necessary
- Assist with meeting logistics of GMC, Board, Board Committee and Shareholders meetings, including arranging for meeting refreshments.

**REQUIREMENTS**:

- Diploma/Degree in Business Administration, Supply Chain, or related field
- 1-2 years’ experience in admin/procurement
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong organizational skills with exceptional attention to detail
- Excellent communication and vendor relationship management abilities
- Ability to multitask and prioritize in a dynamic environment

Pay: From RM2,300.00 per month

**Benefits**:

- Health insurance

Work Location: In person

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