Admin & Office Support cum Procurement Assistant

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Jones Lang LaSalle Property Consultants Pte Ltd Full time

Join JLL Malaysia's dynamic team as an Admin & Office Support cum Procurement Assistant, where you'll play a vital dual role supporting both our procurement operations and office management functions.

What You'll Do
  • Procurement & Supplier Management You'll manage the complete procurement lifecycle, from purchase order creation and supplier coordination to contract administration and vendor relationship management. Your responsibilities include conducting market research, preparing cost analysis reports, and assisting with tendering processes including RFP preparation and evaluation. You'll maintain comprehensive supplier databases, coordinate supplier meetings and site visits, and support contract negotiations while ensuring compliance with company policies and ethical standards.
  • Strategic Analysis & Research You'll conduct detailed quote comparisons across multiple vendors, analyze spending patterns to identify cost-saving opportunities, and perform market research to stay current with industry trends and pricing fluctuations. Your analytical work will include creating vendor scorecards, preparing procurement reports with spend analysis, and supporting benchmarking studies to optimize our procurement practices.
  • Office Management & Administrative Support You'll serve as the professional face of our management office, greeting visitors and managing reception duties while maintaining a clean, organized workspace. Your administrative responsibilities include processing correspondence, managing document systems, coordinating office supplies and equipment maintenance, and providing comprehensive support to various departments as needed.
  • Communication & Coordination You'll act as a key liaison between internal departments, suppliers, and external parties, ensuring smooth communication flow throughout the organization. This includes responding to procurement inquiries, escalating complex issues appropriately, and facilitating effective coordination for administrative tasks across all staff levels.

## What You'll Need

Experience & Skills

  • Previous experience in procurement, purchasing, or administrative support roles
  • Strong analytical abilities for cost analysis, market research, and vendor evaluation
  • Excellent organizational skills with attention to detail for document management and contract tracking
  • Proficient communication skills for supplier negotiations and internal coordination
  • Computer literacy including Microsoft Office Suite for reporting and presentation preparation

Professional Qualities

  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Strong problem-solving skills to resolve supplier discrepancies and administrative challenges
  • Ethical standards and integrity for compliance with procurement policies and regulations
  • Time management capabilities to handle multiple priorities including contract renewals and office operations
  • Professional demeanor for reception duties and vendor relationship management

Knowledge Areas

  • Understanding of procurement processes, contract administration, and supplier management principles
  • Familiarity with tendering procedures and RFP processes
  • Knowledge of office management practices and administrative procedures
  • Awareness of compliance requirements and audit documentation standards

Ready to contribute to JLL Malaysia's success through effective procurement support and seamless office operations? We're looking for a detail-oriented professional who can excel in this multifaceted role supporting our business objectives.

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