Procurement cum Admin Assistant

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia NAZA CORPORATION MANAGEMENT SDN BHD Full time 24,000 - 28,000 per year

Procurement

Vendor Management:

  • Assist in onboarding and registering new suppliers by collecting required documentation.
  • Coordinating the approval process across the NAZA Group of Companies and its subsidiaries.
  • Maintain and update a centralized database of approved vendors and suppliers.
  • Organize and file supplier contracts, agreements, and related documents systematically.
  • Support vendor performance evaluations based on key criteria such as delivery timelines, product/service quality, and responsiveness.

Procurement Operations:

  • Assist in the preparation and issuance of Purchase Orders (POs).
  • Source quotations and compare price, quality, and delivery terms.
  • Coordinate with suppliers to ensure timely delivery of goods and services.
  • Track order status and update relevant departments on delivery timelines or changes.
  • Follow up on outstanding POs and expedite delivery when necessary.
  • Assist in the preparation, handling, and documentation of tender processes.
  • Prepare summary payments for invoices and bills received by the Procurement department.

Administrative Support:

  • Maintain accurate and up-to-date invoice records
  • Liaise with the Finance department for payment processing and invoice-related matter
  • Update and manage the creditors' account ledger regularly.
  • Assist with the arrangement, maintenance, and servicing of photocopier machines and related equipment.
  • Coordinate and monitor minor renovation or maintenance works.
  • Handle internal requests and respond to queries in a timely and efficient manner.
  • Maintain and submission of attendance record of the department to HR Payroll every month
  • Prepare payment requisition and necessary paperwork for submission to Group Finance for invoice processing before payment made to the vendors.
  • Keep stock of office supplies and place orders when necessary
  • Assist with meeting logistics of GMC, Board, Board Committee and Shareholders meetings, including arranging for meeting refreshments.

Requirements:

  • Diploma in Business Administration, Supply Chain, or related field
  • at least 1 years' experience in admin/procurement
  • Proficiency in Microsoft Office Suite, particularly Excel
  • Strong organizational skills with exceptional attention to detail
  • Excellent communication and vendor relationship management abilities
  • Ability to multitask and prioritize in a dynamic environment

Job Type: Full-time

Pay: RM2, RM2,300.00 per month

Work Location: In person

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