Administrative Assistant

2 weeks ago

Bintulu, Malaysia Pertama Ferroalloys Sdn Bhd Full time

Key Responsibilities:
- **Building Maintenance**: Coordinate and schedule maintenance activities, liaise with contractors, and ensure timely completion of repairs and upkeep.
- **Accommodation / Office Rental Management**: Manage accommodation bookings, maintain records, and ensure the comfort and safety of occupants.
- **Plant Facilities Management**: Oversee the general upkeep of facilities, including restroom spaces, control room, surau, and common areas.
- **Canteen & meal card Management**: Ensure the canteen is well-stocked, clean, and operates efficiently. Coordinate with vendors for supplies and services.
- **Locker Room Management**: Maintain locker rooms, ensure cleanliness, and manage locker assignments.
- **Administrative Support**: Provide administrative support to the team, including scheduling meetings, preparing reports, and handling correspondence.
- **Inventory Management**: Monitor and manage inventory of supplies and equipment for maintenance and facilities.
- **Compliance**: Ensure all activities comply with health and safety regulations and company policies.

**Qualifications**:

- Diploma or equivalent; additional certification in office administration or facilities management is a plus.
- Proven experience in administrative roles, preferably in facilities management, canteen, accommodation and Locker management
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.

**Skills**:

- Attention to detail and problem-solving skills.
- Ability to manage time effectively and prioritize tasks.
- Knowledge of building maintenance and facilities management.
- Customer service orientation.
- To comply with company Safety Policy and Procedures, 5S practice and
- To undertake any other job assigned by immediate superior or Management from time to time

**Job Type**: Permanent

Pay: From RM1,700.00 per month

**Benefits**:

- Flexible schedule
- Maternity leave
- Meal provided

Schedule:

- Monday to Friday

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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