Administrative Assistant to Director
7 days ago
**ADMINISTRATIVE ASSISTANT**
JOB SUMMARY
Director’s official schedule, including arranging meetings and appointments, and
handling all incoming calls.
- Monitor and update the aNota or e-review system. Manage the Deputy Director’s memorandums and mail,
ensuring they are assigned to the appropriate officers.
- Assist the department with general administrative tasks, such as monitoring timelines for supervisory
activities and managing responsibilities related to the leave system.
- Coordinate the Deputy Director’s official trips, including making necessary arrangements or liaising with
relevant departments, and processing claims.
- Manage the Division’s staff leave calendar, including festive season planning, mandatory leave, and
attendance.
- Relieve other Administration Assistants or Secretary during their absence and undertake other duties as
assigned by the Deputy Director or administration function.
- Assist in monitoring the cleanliness and tidiness of the office area, including the 1A meeting room, and
report items requiring repairs or maintenance.
PRINCIPAL ACCOUNTABILITIES
ROLE PURPOSE
Provide secretariat support to the Deputy Director(s) and perform general administrative duties for the
department.
QUALIFICATION / EXPERIENCE:
- Academic Qualification : Diploma in Secretarial Science or equivalent.
- Experience : Minimum of 1 year related experience would be useful.
TECHNICAL / FUNCTIONAL SKILLS
Know-how
Problem Solving
Accountability
BEHAVIORAL
▪ Environmental Awareness
▪ Communication
▪ Emotional Maturity
▪ Drive Performance Excellence
▪ Teamwork and Cooperation
▪ Organisational Understanding
▪ Stakeholders’ Management
**Job Type**: Contract
Contract length: 12 months
Pay: RM4,300.00 per month
**Benefits**:
- Health insurance
- Professional development
Work Location: In person
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