Administrative Executive, Airasia Consulting

1 week ago

Sepang, Malaysia AirAsia Full time

**Responsibilities**

**Management, Coordination and Communication**
- Overseeing the daily administrative operations of the organization, which includes managing schedules/calendar, organizing meetings, managing claims, ordering supplies and coordinating between different departments and internal teams.
- Addressing and resolving administrative problems and inquiries; providing assistance and support to employees and management regarding administrative issues.
- Ensuring that office administrative procedures are in line with company policies and legal standards.

**Document Handling**
- Preparing, maintain, organizing and storing files, financial documents, contracts and records for easy access and retrieval if required
- Appointment Scheduling, Meeting management & Logistical Support
- Coordinate and schedule meetings, coordinating travel arrangements (Duty Travel) for team members
- Liaising with external stakeholders to coordinate meetings and confirm the meetings
- Ensure Rooms are booked for meetings and checked in as well as ensure all the ICT setup is ready for conference calls with participants dialed in
- Arrange refreshments for meeting with external parties
- Arranging travel, accommodations, and itineraries for the team, as well as planning and coordinating events.

**Financial Tasks**
- Assisting with budget preparation, expense management, handling billing and accounting tasks.
- Prepare PR/PO and manage payment for vendors.
- Sending invoices to clients and keeping track of billings and payments.
- Participating in or leading administrative projects, ensuring they are completed on time and within budget.
- Keeping track of expenses and ensure expenses are within budget.

**Human Resources Support**
- Assisting in the hiring process, maintaining employee records, org charts and handling payroll and benefits administration (as necessary).

**Research & Analysis**
- Assist with research for team projects
- Assist with any analysis as required

**Requirements**:

- Bachelor's Degree in any fields
- Proven experience as an Executive Administrative Assistant will be an added advantage
- High Proficiency in English - written and spoken
- High level of computer literacy
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office & Google Suites (Documents, Slides, Sheets)
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Ability to be independent, resourceful and a problem solver

**We are all different** - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.

  • Sales Executive

    2 weeks ago

    Sepang, Malaysia AirAsia Full time

    **Sales Executive** The Sales & Distribution department consists of a team of Sales personnel responsible for the sales revenue in the designated territories and accounts, from corporate organizations as well as travel agents. The objective of a Sales personnel is to increase AirAsia's market share in offline channels, be the key liaison for the assigned...

  • Flight Operations Admin Executive

    2 weeks ago

    Sepang, Malaysia Airasia Airline Full time

    **AirAsia X **is seeking a **Flight Operations Admin Executive** to be part of our winning team! **The Administrator in the Flight Operations department is expected to provide support to the Administration Manager in liaison and communication between the management and the crew members to ensure smooth running of operations, to monitor, maintain, update and...

  • Manager, Marketing

    1 week ago

    Sepang, Malaysia AirAsia Full time

    As a Marketing Manager, you will be reporting to the assigned HOD and lead strategic marketing initiatives to promote our airline services, enhance brand visibility, and drive customer acquisition. The role involves developing and executing comprehensive marketing plans for the assigned markets, collaborating cross-functionally, and staying attuned to...

  • Executive, P2p

    4 days ago

    Sepang, Malaysia AirAsia Full time

    **Functional Responsibility & Duties** - Issue Purchase Orders according to Group Procurement policies and procedures and required KPI timeliness - Manage and followup on the Open/Aging PO to ensure the closure / completion of the purchase order lifecycle. - Provide timely, accurate and complete reports as needed for the purchases - Support SSBP and Cluster...

  • Database Administrator

    1 week ago

    Sepang, Malaysia AirAsia Full time

    Database Management: - Run daily database operations, provide 2nd level support to AirAsia Group IT systems databases. - Perform database installation and configuration, hardening, performance tuning, backup and recovery. - Liaise with IT product vendors for support and problem troubleshooting. - Be scheduled for on-call duties for problem...

  • Executive, Ancillary

    1 week ago

    Sepang, Malaysia AirAsia Full time

    **YOUR ROLE AS**: As an **Executive, Ancillary (Ancillary Products)**, you will be responsible for planning, executing, and monitoring projects that drive ancillary product sales and operational efficiency. You will analyze market conditions, track competitor activities, and work cross-functionally to ensure smooth execution of initiatives. Your role...

  • Executive, Quality

    4 days ago

    Sepang, Malaysia AirAsia Full time

    **Summary**: This role supports resolution by providing quality, timely, and effective audit data findings for customer support via AirAsia’s various digital channels. **What You'll Champion**: - Conduct monthly quality audits based on system data and existing departmental protocols. - Develop informative materials derived from Quality Check analysis to...

  • Marketing Manager

    2 weeks ago

    Sepang, Malaysia AirAsia SEA Full time

    The Marketing Manager will be responsible for all aspects of marketing of airasia Super App for the Airline and also Ancillary. Reporting to the assigned HOD - the Marketing personnel will manage marketing initiatives, partnerships, distribution and market development activities for the assigned portfolio and projects with the related markets of airasia...

  • Repair Executive

    2 days ago

    Sepang, Malaysia AirAsia Full time

    **Overview** - Provides technical management and support for contracted organisation’s operations - Assists to manage contracted organisation Landing Gear and Nacelle induction programmes to ensure Landing Gear and Nacelle meet airworthiness requirements and/or operationaI’s **Requirements**: - Monitor and update landing gear movement of AOC TAA and...

  • Executive, Crew Controller

    2 weeks ago

    Sepang, Malaysia Airasia Airline Full time

    **Job Description**: **AirAsia X is seeking Operations Control Centre Crew Controller to join our lean and high performing Operations Control Centre team. The OCC Crew Controller will supervise the crew rosters on a day to day basis to ensure correct crew complement and legality. The Crew Controller will also allocate duties to crew members in accordance...