Admin Executive

1 week ago

Seri Kembangan, Malaysia Enviroterm Sdn Bhd Full time

We are looking new admin staff to supporting the organization in maintaining and improving its ISO certification and ensuring compliance with all relevant ISO standard.

**Responsibilities**:

- Provide administrative support to Senior Admin Manager includes managing calendars, scheduling meetings*, and preparing reports or presentations.
- Register approved documents and distribute to control holders.
- Assist to prepare ISO documentation as assigned.
- Ensure that all documents are controlled, easily accessible, and comply with ISO standards.
- Conducting ISO training for employees to ensure awareness and understanding of ISO requirements across the organization.
- Provide ongoing support to teams on ISO processes and best practices.
- Assist in planning, coordinating, and conducting internal and external ISO audits.
- Prepare audit plan and notify internal auditors 1 month before the audit.
- Conduct internal audits and prepare reports.
- Ensure that all necessary documentation is prepared for audits, and work closely with auditors and the quality management team during the audit process.
- Monitor and ensure that all departments adhere to ISO standards and the company’s quality management system.
- Support departments in implementing corrective actions to address any non-conformities.
- Work with the other departments to identify opportunities for continuous improvement in processes and procedures related to ISO compliance.
- Prepare reports on ISO compliance activities, audit results, and corrective actions.
- Track and report on the status of non-conformities, corrective actions, and improvement actions weekly.

**Qualification & Experience**:

- Bachelor degree in Business Administration, Finance or related field. 2 years of experience in ISO compliance-related role.
- Familiarity with conducting or supporting internal/external ISO audits.
- Strong understanding of ISO standards
- Good written and verbal communication and interpersonal skills.
- Proficient in Microsoft office.
- Customer-focused - committed to providing excellent customer service and ensuring client satisfaction.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Excellent attention to detail and strong analytical skills to track the performance and recommend process improvements.
- Strong problem-solving skills with the ability to multitask capable of interacting with individuals at all levels of the organization.

**Job Types**: Full-time, Permanent

Pay: RM2,800.00 - RM3,000.00 per month

**Benefits**:

- Dental insurance
- Free parking
- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

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