Office Assistant

4 days ago

George Town, Malaysia GC HERITAGE SDN BHD Full time

Key Responsibilities
- Administrative Support: Provide general administrative support to the office.
- Document Management: Maintain and organize company records, documents, and files. Ensure that all paperwork is properly filed and easily accessible.
- Data Entry: Input and update data in the company’s database and ensure accuracy and completeness of information.
- Schedule Coordination: Assist in coordinating schedules, meetings, and appointments for project managers and other staff members.
- Inventory Management: Monitor and manage office supplies, order new supplies as needed, and ensure that inventory levels are maintained.
- Correspondence: Prepare and send out correspondence, memos, and other communications as required.
- Billing and Invoicing: Assist with billing and invoicing processes, including preparing invoices and tracking payments.
- Project Support: Provide administrative support to construction projects, including preparing project documentation and assisting with project coordination.
- Compliance: Ensure that all activities comply with company policies and procedures as well as industry regulations and standards.
- General Office Duties: Perform general office duties such as copying, scanning, and mailing documents.

**Qualifications**:

- Education: Diploma or equivalent. Additional qualifications in office administration or related fields are a plus.
- Experience: Previous experience in an administrative or clerical role, preferably in the construction industry.
- Skills:

- Proficient in Microsoft Office (Word, Excel...).
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.

Basic knowledge of construction terminology and processes is an advantage.

The office assistant will primarily work in an office setting within the construction company. Occasional visits to construction sites may be required to support project-related activities.

**Job Types**: Full-time, Permanent

Pay: RM1,500.00 - RM2,500.00 per month

Application Deadline: 02/15/2025

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