Facility Executive

6 days ago

KL Eco City, Malaysia Trainocate (M) Sdn Bhd Full time

**Job description**

**Maintenance Management**:

- Schedule and oversee routine maintenance and repairs for the building, equipment, and other facilities.
- Coordinate with external contractors and vendors for specialized maintenance tasks.
- Conduct regular inspections to identify maintenance needs and address them promptly.

**Safety and Compliance**:

- Implement and enforce safety protocols to ensure compliance with local regulations and industry standards.
- Conduct safety training sessions for employees and maintain safety documentation.
- Keep abreast of regulatory changes and update safety procedures accordingly.

**Space Management**:

- Optimize the layout and utilization of office space to maximize efficiency and productivity.
- Coordinate office moves, renovations, and space reconfigurations as needed.
- Manage cleaning lady’s roster and tasks to ensure cleanliness of the entire facility.
- Arranging for a replacement if the cleaning lady is on emergency leave by liaising with the relevant parties.

**Inventory and Supplies**:

- Manage inventory levels for office supplies, equipment, and other consumables.
- Source and procure supplies from vendors, ensuring cost-effectiveness and quality.

**Utilities Management**:

- Monitor and manage utility usage (electricity, water, etc.) to reduce costs and environmental impact.
- Implement energy-saving initiatives and identify opportunities for efficiency improvements.

**Emergency Preparedness**:

- Develop and maintain emergency response plans for various scenarios (fire, medical emergencies, etc.).
- Conduct drills and training exercises to ensure staff readiness in case of emergencies.

**Vendor Management**:

- Establish and maintain relationships with vendors and service providers.
- Negotiate contracts and service agreements to ensure cost-effective solutions.

**Budgeting and Financial Management**:

- Develop and manage the facility budget, including forecasting expenses and tracking expenditures.
- Identify cost-saving opportunities and implement budgetary efficiencies.

**Room Rental**
- Handling room rental requests, quotations, booking and coordination.

**Qualifications**:

- Bachelor's degree or diploma in Facilities Management, Business Administration, or related field (preferred).
- Certification in facilities management or related field (desirable).
- Experience in facilities management or a related role.
- Knowledge of building systems, maintenance practices, and safety regulations.
- Excellent organizational and multitasking skills.
- Effective communication and interpersonal abilities.
- Problem-solving mindset and ability to make sound decisions under pressure.
- Proficiency in Microsoft Office.

Pay: RM2,200.00 - RM2,500.00 per month

**Benefits**:

- Flexible schedule
- Professional development

Schedule:

- Monday to Friday

Application Question(s):
**Education**:

- Bachelor's (required)

**Experience**:

- Facilities maintenance: 1 year (required)

**Language**:

- English (required)

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