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HR and Administrative Coordinator

3 weeks ago

Bayan Lepas, Malaysia FILPAL (M) SDN BHD Full time

**Administration**:

- Fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
- Self-initiated so that provide office support to either an individual or team which is vital for the smooth-running of a business
- Assisting in filing and e-filing of expenses bills, purchases bills, claim form
- Generating and requesting Official Receipt, Payment Vouchers and Payment Slip

**Recruitment Support**:

- Developing and implementing effective recruitment strategies to attract and retain top talent.
- Supporting the onboarding process for new hires, including the preparation of orientation materials and conducting new employee orientations.

**Training and Development**:

- Coordinating training programs and workshops including scheduling, logistics, and participant communication.
- Assisting in the development of training materials and tracking employee participation.

**Event Coordination**:

- Planning HR events and initiatives, such as Team building activities, Team building games, Daily Tea Break or Knowledge Sharing Session, Team Lunch, Monthly Birthday Celebration, recognition programs, and wellness initiatives.

**Employee Relations**:

- Serving as a point of contact for employee inquiries, addressing concerns, facilitating resolutions, providing information and guidance.
- Assisting in the resolution of employee concerns and conflicts, escalating issues as needed.

**Employee Records and Documentation**:

- Maintaining accurate and up-to-date employee records, including personnel files and HR databases.
- Ensuring compliance with document retention policies and confidentiality of sensitive HR information.

**HR Compliance**:

- Assisting in ensuring compliance with employment laws and regulations.
- Supporting HR audits by preparing and organizing relevant documentation.

**Payroll Administration**:

- Collaborating with the finance department to ensure accurate and timely processing of payroll and addressing payroll-related inquiries.

**Leave Management**:

- Collaborating with supervisors to process and manage employee leave requests and schedules

**Resource Management**:

- Coordinating and recording the allocation and utilization of company resources, including office equipment, supplies, and assets.

**Salary**: RM2,300.00 - RM2,800.00 per month

**Benefits**:

- Flexible schedule
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

License/Certification:

- Car license and a car (preferred)

Ability to Commute:

- Bayan Lepas (required)

Ability to Relocate:

- Bayan Lepas: Relocate before starting work (required)