HR Specialist, Malaysia

Job Req Number: 46350
Time Type:
**Purpose of Position**

Provides operational support on full spectrum of HR functions including recruitment and selection, on-boarding, compensation & benefits, performance management, learning & development, off-boarding etc. Works closely with the HR Manager in supporting on strategic HR operation and functions to maximizing employee productivity.

**_Job Description_**

HR Operations:

- Manage, monitor, and process staff transfer, staff confirmation, promotion and upgrading exercise, staff contract expiry and resignation in timely manner.
- Organize the filing of employees’ personal file in a systematic and timely manner.
- Responsible for employee lifecycle HR operations including but not limited to on-boarding and off-boarding, employment contract preparations, employment certification letters, benefits enrolment, transfer, leave management etc.
- Accountable for smooth running of day-to-day HR operations and to ensure standardization of HR practices across departments.
- Serve as first point of contact for HR queries.
- Achieving HR Operational excellence and improvement.
- Provide general administrative support to the HR Team to ensure smooth operations within the team and inter-department.
- Daily/Weekly/Monthly reporting to the team on HR related issues.
- Ensure full compliance with the local statutory requirements.
- Monitor and maintain HR data accuracy in all HR related systems.

Recruitment:

- Conduct effective Onboarding Induction briefings to new staff.
- Effective liaison with hiring managers and relevant units to ensure smooth on-boarding experience for new staff.
- Facilitate the collection of all relevant pre and post-employment documentation from new employee in a timely manner to ensure efficient and seamless processing by other HR sub-units.

Compensation & Benefits:

- Manage internal remuneration package benchmark against external and internal remuneration equities.
- To ensure pay structures and benefits plans are competitive, attractive to potential talent.
- Work closely with payroll vendors and liaises with various government agencies such as LHDN, KWSP, SOCSO, HRDF, etc.
- Ensure administration of employee earning information, and monthly payroll, business and statutory requirements are completed in a timely and accurate manner.
- Assist in compensation and benefits projects such as annual salary/bonus review, annual performance appraisal.
- Manage employee database, attendance, leave and payroll.
- Prepare Year-end Remuneration Returns.

Employee Relations:

- Handle grievances and disciplinary procedures including conducting investigations, preparing the necessary disciplinary letters, conduct counselling as well as domestic inquiries.
- Interpreting and advising on employment legislation; develop and implement policies on a variety of workplace issues i.e., disciplinary procedures, absence management, working conditions, performance management and equal opportunities.

Adherence to the Code of Conduct policy of the DSV Group.

**Requirement**
- Ability to work effectively by creating a collaborative relationship, establishing credibility, and influencing others.
- Deep operational experience is essential with previous exposure to rapidly scaling businesses and HR functions is an advantage.
- Competent in working with numbers and Microsoft Office especially Excel and Word.
- Minimum bachelor’s degree preferably with a diploma in Business/Economics, HR, Legal or related disciplines.
- Good orientation in all major HR functional areas.
- Minimum 5 years of human resources working experience in payroll and industrial relations.
- Knowledge of supporting multiple HR fields (compensation, benefits, talent development, and HRIS)
- Willing to work at Penang.

**DSV - Global transport and logistics**

DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services - as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we’ll give you the support you need to explore your potential and forward your career.