HR & Admin Executive

2 days ago

Kuala Lumpur, Malaysia Batik Boutique Full time

**Responsibilities**:
1. **Office Operations**:Manage day-to-day office activities to ensure a well-functioning and organized work environment.

2. **Human Resources**:Oversee HR functions, including recruitment, onboarding, employee relations, and performance management.

3. **Legal Compliance**:Address legal and government matters, ensuring the organization's adherence to regulations and compliance standards.

4. **Administrative Efficiency**:Streamline administrative processes to improve efficiency and effectiveness across the organization.

5. **Facilities Management**:Coordinate office logistics, including space management, supplies, and equipment maintenance.

6. **Communication**:Facilitate effective communication within the office and act as a liaison between different departments.

7. **Event Planning**:Organize and coordinate company events, meetings, and conferences.
- Answer the phone and interact with general inquiries related to the company -Setup and leading the team to perform all office administration functions and SOPs -Support office and boutique setup project from premises selection, office renovation to readiness
- Ensure office & boutique outlets physical security management
- Ensure company property and equipment is monitored and safely organized (including key registry, office computers, etc.)
- Save all relevant information on company drive (supplier costings/quotes, docs, invoices, etc.) -Manage office cleanliness including any contract workers/cleaners
- Ensure all government required documents are submitted in good condition and on time including business licenses, insurances, banking, employee submissions, grant submissions, or certifications
- Keep employee handbook updated bi-annually to reflect any HR related rules and regulations as set out by the Malaysian government
- Track work and progress in Click Up
- Adaptable to fulfilling company-assigned tasks as directed by the supervisor (e.g., providing assistance to colleagues across various departments).

**Job Requirements**:

- Fluent in English, Bahasa Malaysia
- Positive attitude, passionate on collaborative teamwork, excel at interpersonal skills -Excellent written and verbal communication skills
- Proven experience as an Office Manager or in a similar administrative role.
- Strong understanding of HR processes and legal compliance.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office tools.
- Adaptable to change, able to pivot and find alternate solutions, demonstrated capability in meeting new challenges
- Ability to work efficiently with high order volumes in a fast-paced environment **What can you expect from us?**
- **Impact**:We are actively empowering and connecting communities to a better financial future through the global expansion of batik. Join our team if you want to help us achieve that mission. -**Culture**:We take our work seriously and expect results, while also maintaining a family-like culture that values each and every person. We can only create magic when we have a little bit of fun.

**Job Benefits**:

- Employer Statutory Contribution, supportive team and environment
- Annual Leave & Public Holidays
- Annual Incentives & Performance Promotions
- Monthly Medical Reimbursement
- Training & Career Growth
- Purpose and Creating Impact for Marginalized Communities

Pay: RM2,500.00 - RM3,500.00 per month

Schedule:

- Day shift

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