Executive Assistant

1 week ago

Johor Bahru, Malaysia Philore Group Full time

**JOB DESCRIPTION (Executive Assistant)**

Join our team as a dedicated Executive Assistant and play a critical role in supporting senior leadership and ensuring efficient operations within our organization. As an indispensable part of the team, you will leverage your exceptional organizational skills, proactive mindset, and strong attention to detail to manage schedules, facilitate communication, and contribute to the success of daily business activities.

**Duties & Responsibilities**

Administrative Support:

- Manage and organize calendars, schedules, and meetings for executives, ensuring optimal time management.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries.

Communication and Liaison:

- Act as the point of contact between executives and internal/external stakeholders.
- Handle confidential information with discretion, ensuring all communication is professional and accurate.

Operational Efficiency:

- Assist in planning and executing company events, meetings, and team activities.
- Maintain efficient office systems, including filing, record-keeping, and expense management.

Project Coordination:

- Support executives in managing ongoing projects by tracking progress, deadlines, and deliverables.
- Prepare agendas and materials for meetings, ensuring executives are equipped with necessary information.
- Take meeting minutes and follow up on action items.

**Requirements & Qualifications**

Requirement:

- Willing to travel to Singapore to work.

Qualifications:

- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.

Skills & Attributes:

- Exceptional organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of discretion and professionalism.
- Strong problem-solving skills and ability to adapt in dynamic environments.
- Proactive and independent approach to tasks and responsibilities.

Preferred Experience:

- Prior experience as an Executive Assistant or in a similar administrative role will be advantages.
- Familiarity with office management systems and procedures.
- Demonstrated ability to handle confidential matters with integrity.

We are eager to welcome a motivated and detail-oriented Executive Assistant who is passionate about contributing to the efficiency and success of our team. If you thrive in a dynamic work environment and excel in providing top-notch executive support, we invite you to join us and make a significant impact on our organization.

**Job Types**: Full-time, Permanent

Pay: RM6,000.00 - RM8,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

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