Executive Assistant

2 days ago

Johor Bahru, Johor, Malaysia VMM HOLDINGS SDN BHD Full time 3,500 - 7,000 per year

VMM Holdings Sdn. Bhd. is an investment holding and IT software development company headquartered in Johor Bahru, Johor.

We are seeking a dynamic and detail-oriented Executive Assistant for our CEO Office.

This role provides direct exposure to senior-level decision-making and the opportunity to grow in a fast-paced, professional environment within a reputable investment holding group.

Executive Assistant – CEO Office

Job Scope:

  • Manage the CEO's calendar, appointments, meetings and travel logistics with precision and efficiency
  • Coordinate documents, presentations and reports across departments for both physical and virtual meetings
  • Host and facilitate virtual meetings (ZOOM) confidently, ensuring professional representation of the company
  • Prepare minutes of meetings and follow up on action items when required
  • Track and ensure smooth execution of key deliverables across teams
  • Handle administrative tasks such as expense claims, purchase order (PO) approvals via SAP and payment reminders
  • Maintain confidentiality while liaising with internal and external stakeholders at all levels

Requirements:

  • Bachelor's Degree qualifications in Business Administration, Secretarial Studies or related fields
  • Minimum 2 years of experience as an Executive Assistant or Personal Assistant supporting senior management
  • Strong command of written and spoken English and Mandarin; Mandarin proficiency required for effective communication with diverse stakeholders
  • Well-groomed, proactive and able to multitask in a fast-paced environment

Our Benefits:

  • Fixed meal allowance on top basic salary
  • 14 days Annual Leave entitlement
  • Complimentary Leave for Public Holiday which falls on Saturdays
  • Birthday Cash Gift credited to your bank account on your birthday month
  • Festive Cash Gift
  • Annual Dinner & Team Events
  • Medical subsidy & Insurance coverage

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