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Admin Executive

2 weeks ago

Kuala Lumpur, Malaysia Tijarah Holding Ltd. Full time

**Admin Executive - TIJARAH HOLDING LTD.**

Job Responsibilities:

- Maintain a well-organized and efficient office environment. This includes managing office supplies, equipment, and facilities, coordinating maintenance and repairs, and ensuring a clean and presentable workspace.
- Maintain office supplies inventory and place orders when necessary.
- Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
- Manage office equipment and coordinate repairs or maintenance as needed.
- Assist with onboarding new employees, including setting up workstations and coordinating necessary paperwork.
- Maintain office cleanliness and tidiness, including organizing and overseeing regular cleaning services.
- Manage office access and security systems, including distributing access cards and maintaining visitor logs.
- Assist with accounting tasks, such as processing staff claims & OT, tracking expenses, tracking account receivables and managing 3rd party HR & accounting partners.
- Handle petty cash and process petty cash transactions and reports.
- Assist with HR-related tasks, such as maintaining employee records, assisting with recruitment processes, new employee onboarding and registration into our HR system.
- Support staff members with various administrative tasks as needed.
- Assist in scheduling appointments and coordinating meetings. Efficiently manage the executive’s schedule, including scheduling meetings, appointments, and events. Ensure that conflicts are resolved timely.
- Organize and manage travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Assist in creating, updating, and maintaining various documents, spreadsheets, and databases.
- Provide general administrative support to various departments and team members as needed.
- To execute ad-hoc duties when required.

**Requirements**:

- Minimum Diploma or bachelor’s degree in business administration, office management, secretarial science, or relevant field
- Proven experience as an executive assistant ready to progress beyond admin duty and upgrade for career advancement.
- Possess good command of written and spoken English and Malay
- Sense of ownership and takes pride in responsibility.
- Able to work independently with mínimal supervision.
- Strong organizational and multitasking abilities.
- Positive working attitude.
- Required skills: General Microsoft office & Excel.
- Friendly and easy to mingle with colleagues and contribute to a happy working environment.

**Job Types**: Full-time, Permanent

**Salary**: RM2,000.00 - RM3,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)