Junior Project Secretary

5 hours ago

Kuala Lumpur, Malaysia NRY ARCHITECTS SDN BHD Full time

Co-ordination of project meetings including room bookings, equipment for meeting, or any document as required in the meeting.
- Forward all potential documentation (hard copy and electronic) to Project Director/ Project Architect/ Architect.
- Distribution of incoming/outgoing hard copy correspondence (including attachments), filing and scanning of same in accordance with our filing structure and liase with Project Director/ Project Architect/ Architect.
- Ensuring that all electronic correspondence is processed in accordance with procedures.
- Maintenance of all secretarial administrative electronic files in accordance with procedures.
- Informing relevant team members/departments of team absences or any meeting to Human Resources department.
- Travel arrangements
- to ensure compliance with company policy, using our travel requisition form forwarding to Project Director and Human resources department for authorisation and implementation.
- Liaise with travel agents for booking flight ticket.
- Liase with despatch for any correspondence need send out.
- Prepare certificate of payment to contractor by respective project.
- Flexibility and cover within the secretarial administration team when required.
- Undertake other ad hoc duties as may be required form time to time.

**Job Types**: Full-time, Contract

Pay: RM2,200.00 - RM4,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Secretary: 1 year (preferred)

**Language**:

- English (preferred)
- Mandarin (preferred)
- Bahasa (preferred)

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