Office Administrator

1 week ago

Kuala Lumpur, Malaysia ESR Group Full time

**Position Summary**:
**Key Responsibilities**:
**Office Administration**:

- Provide full administrative support to the Head of Malaysia and Malaysian team, including calendar management, travel coordination, and expense reporting.
- Handle incoming phone calls and manage visitors’ inquiries professionally.
- Draft correspondence and maintain accurate business documentation.
- Maintain and regularly update the Malaysian contact register (clients, partners, suppliers, etc.).
- Ensure proper record keeping and maintain an organized filing system.
- Liaise with external suppliers, manage office orders, and handle related queries.
- Oversee maintenance and servicing schedules for office equipment.
- Manage procurement and stock control of office supplies (stationery, pantry, etc.).
- Maintain company vehicle records, including insurance, road tax, and servicing.
- Coordinate catering arrangements for meetings and in-office events.
- Update and manage petty cash records as required.
- Onboarding and offboarding processes for employees
- Supervise duties performed by office cleaners, if applicable.
- Carry out additional administrative tasks as directed.

**Requirements**:

- Strong interpersonal and communication skills with a collaborative mindset.
- Effective and organized approach to office management.
- High level of accountability and problem-solving ability.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor in both written and verbal communications.
- Self-motivated with the ability to work independently and take initiative.
- Process-oriented, with a proactive approach to improvement and efficiency.
- Adaptable and flexible in a dynamic, fast-paced environment.
- Excellent time management and ability to meet tight deadlines.

**Benefits**
- Flexi-benefit of MYR1,500 per annum
- Medical coverage for employee & family
- 20 days of Annual Leave
- Childcare Leave

  • Office Administrator

    2 weeks ago

    Kuala Lumpur, Malaysia Allianz Full time

    Office Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...

  • Office Administrator

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia HFG Insurance Recruitment Full time

    About the Role:We are seeking a proactive and organized Office Administrator to provide critical administrative support to our Financial Controller and overall office operations. The ideal candidate thrives in a fast-paced environment, handles multiple tasks efficiently, and ensures smooth day-to-day administrative workflows.Key Responsibilities:Maintain and...

  • Administrative Officer

    3 days ago

    Kuala Lumpur, Malaysia Rafulin Holdings Sdn Bhd Full time

    The incumbent of Administrative Officer will require to provide administrative support to ensure efficient office operations on daily basis. - Monitoring and procuring office and pantry supplies stock and place orders. - Manage and ensure smooth purchase and payment activities at timely manner. - Assist in preparing regular reports on expenses and office...

  • Office Administrator

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BID Operations Full time

    About the CompanyAt BID Operations, we are passionate about supporting our clients in their journey towards success. Our mission is to empower you to thrive by handling the essential yet time-consuming aspects of your business operations, allowing you to concentrate on strategic growth and innovation.About the Ro...

  • Office Administrator

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Berjaya Securities Sdn Bhd Full time 24,000 - 36,000 per year

    Company DescriptionBerjaya Securities Sdn Bhd, established in 1972, is a licensed Capital Markets Services provider under the Capital Markets and Services Act 2007. It operates as a Participating Organisation of Bursa Malaysia Securities Berhad and a Trading Participant of Bursa Malaysia Derivatives Berhad. As a subsidiary of Berjaya IPS Equity Sdn Bhd,...

  • Office Administrator

    5 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia INTERNATIONAL DESIGNED DESIGN ASSOCIATES SDN BHD Full time

    Job DescriptionAre you an organized and proactive professional who thrives in managing day-to-day office operations?We're looking for a dependable Admin Executive to support our team with administrative, coordination, and general office management tasks. If you enjoy creating structure, keeping things running smoothly, and supporting a dynamic work...

  • Administrative Officer

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Pac Lease Berhad Full time 30,000 - 50,000 per year

    Job SummaryThe Administrative Officer ensures smooth office operations by managing facilities, centralised purchasing, administrative support, and employee engagement activities. This role requires strong organizational skills, discretion in handling confidential matters, and the ability to coordinate across departments and external vendors.Key...

  • Administrative Officer

    5 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia IMTC Full time

    Company DescriptionIMTC is an international training company known for excellence in professional training. IMTC is based in the heart of Kuala Lumpur and offers a wide range of training programs throughout the year in thirty different cities globally. With state of the art facility, IMTC offers an innovative work culture and relaxed employment policies.Role...

  • Office Administrator

    1 week ago

    Kuala Lumpur, Malaysia Jinnovation (M) Sdn Bhd Full time

    **Office Administrator** **Responsibilities**: - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases - Track stocks of office supplies and...

  • Office Administrator

    3 days ago

    Kuala Lumpur, Malaysia BID Operations Full time

    **Responsibilities**: - Facilities Management: Ensure optimal maintenance of office facilities by promptly addressing issues and coordinating with external service providers. - Office Renovations: Oversee the review of contracts and manage office fit-outs to create a comfortable and productive working environment. - Budget Management: Support in overseeing...