Front Office Executive

4 days ago

Bangsar, Malaysia Cisco Full time

**Key Responsibilities:Front Office Management**:

- Greet and welcome visitors, ensuring a positive and professional first impression.
- Maintain a clean and organized reception area.
- Coordinate visitor access, appointments, and meeting room bookings.
- Handle inquiries and provide relevant information about the organization.

**Secretary Duties**:

- Provide administrative support to senior management, including scheduling meetings and managing calendars.
- Prepare and distribute correspondence, reports, and presentations as needed.
- Organize and maintain files, records, and confidential documents.
- Arrange travel itineraries, accommodations, and other logistics for management.
- Monitor deadlines and ensure timely completion of tasks assigned by leadership.

**Coordination and Liaison**:

- Act as a point of contact between management, employees, and external stakeholders.
- Coordinate with other departments for smooth execution of daily activities.
- Assist in organizing company events, conferences, and meetings.

**Office Operations Support**:

- Manage office supplies inventory and ensure timely replenishment.
- Assist with billing, invoicing, and other basic financial tasks as required.
- Handle ad hoc responsibilities as assigned by management.

**Qualifications and Skills Required**:

- **Educational Background**: High school diploma or equivalent; additional certifications in office management or secretarial work are advantageous.
- **Experience**: 1-3 years of experience in front office or secretarial roles.
- **Technical Skills**: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
- **Interpersonal Skills**: Excellent verbal and written communication, customer service-oriented, and approachable.
- **Organizational Skills**: Ability to multitask, prioritize, and manage time efficiently.
- **Professional Demeanor**: Maintains discretion, confidentiality, and professionalism at all times.

Pay: From RM3,500.00 per month

Schedule:

- Afternoon shift
- Day shift
- Early shift
- Monday to Friday
- On call
- Weekend jobs

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