Procurement Assistant

3 days ago

Air Itam, Malaysia O2 Klinik Sdn Bhd Full time

**Job Summary**:
Procurement Executive/Assistant is responsible for managing and optimizing an organization's procurement process. They play a pivotal role in sourcing, negotiating, and acquiring goods and services necessary for the company's operations while ensuring cost-effectiveness, quality, and compliance with procurement policies and regulations.

**Main Duties**:
1. Strategic Sourcing: Identify and assess potential suppliers, both locally and globally, based on quality, cost, reliability, and other relevant factors. Develop and implement sourcing strategies to secure the best value for goods and services. Negotiate contracts, terms, and conditions with suppliers to achieve favorable terms for the organization.

2. Supplier Management: Establish and maintain relationships with key suppliers and vendors. Monitor supplier performance, including delivery times, quality, and adherence to contract terms. Resolve supplier issues and disputes in a timely manner.

3. Procurement Planning: Collaborate with department heads and stakeholders to understand their procurement needs and requirements. Develop procurement plans and budgets based on organizational needs and financial constraints. Ensure timely procurement of critical items to avoid disruptions in operations.

4. Purchase Order Management: Create and manage purchase orders (POs) for goods and services. Ensure POs accurately reflect quantity, specifications, delivery schedules, and pricing. Track and manage POs to ensure timely delivery and receipt of goods and services.

5. Cost Analysis and Negotiation: Analyze cost structures and market trends to identify cost-saving opportunities. Negotiate prices, terms, and contracts to achieve cost reductions while maintaining quality standards. Benchmark supplier prices and performance against industry standards.

6. Vendor Evaluation and Selection: Evaluate and select vendors based on criteria such as price, quality, delivery times, and supplier capabilities. Conduct supplier audits and assessments to ensure compliance with ethical and quality standards.

7. Compliance and Documentation: Ensure compliance with company procurement policies and legal requirements. Maintain accurate and organized procurement records and documentation. Assist in the preparation of reports and data analysis related to procurement activities.

8. Inventory Management (if applicable): Work closely with inventory and logistics teams to optimize inventory levels. Implement inventory control measures to reduce excess or obsolete stock.

9. Perform any ad hoc tasks assigned by the Directors/Manager.

**Requirements**:
1. Proven experience in procurement, strategic sourcing, or supply chain management.

2. Strong negotiation and contract management skills.

3. Knowledge of procurement software and tools.

4. Analytical skills for cost analysis and market research.

5. Excellent communication and interpersonal skills.

6. Attention to detail and organizational abilities.

7. Problem-solving and decision-making capabilities.

8. Familiarity with procurement laws, regulations, and ethical standards.

Ability to work independently and as part of a team.

**Job Types**: Full-time, Permanent

**Salary**: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

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