Document Control Site Admin Executive

3 days ago


George Town, Malaysia TETO Engineering Sdn Bhd Full time

**Job Specification**:
i. Minimum Diploma in Business Administration or equivalent or higher

ii. Good communication skill;
iii. Good attention to details;
iv. Computer literate.

1. To develop, implement and maintain Document Control Procedures in line with the Company’s Document Management System;
2. To coordinate all activities related to the Document Control procedure, including technical documents and commercial correspondence and ensure documents are managed according to established procedures or standards (document numbering, format, issuance, review, dispatch, recording and archiving);
3. To control and update reference numbers for outgoing documents;
4. Scanning paper documents into digital format; (Google Drive)

5. Distributing documents to the relevant people or departments;
6. To ensure data are well-kept, accurate and up to date in standard registers;
7. Retrieve files as requested by employees and clients;
8. Perform of general administrative tasks and communication including attend to incoming calls, inquiries and staff complaints;
9. Ensure office stationeries and equipment such as desktop, printer etc are well maintained. Also, to ensure air-conditioning are serviced in a timely manner;
10. Reviews, updates and maintains proper Admin filing.

11. Ensure the monthly rental and utilities are paid before deadline;
12. To ensure office doors are locked when everyone is not in the office;
13. Any ad hoc matter or assignment from time to time.

**Job Types**: Full-time, Contract

Pay: RM2,000.00 - RM2,700.00 per month

**Benefits**:

- Maternity leave
- Parental leave

Schedule:

- Day shift
- Holidays

Supplemental Pay:

- Overtime pay

Expected Start Date: 12/16/2024



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