IT Legal Coordinator

**BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow by Building a Smokeless World.**
**To achieve our ambition, we are looking for colleagues who are ready to join us on this journey Tomorrow can’t wait, let’s shape it together**

**British American Tobacco** **has an exciting opportunity for an IT Legal Coordinator in Subang Jaya, Selangor.**

**Your key responsibilities will include**:

- Full contract administration support as required by BIC Legal including but not limited to execution of contracts, maintenance of contracts, including but not limited to tracking and filing hard copies of contracts, search and upload of contracts on the relevant contract management system/s, - and all other legal administrative activities relating to contract management and support
- Maintain relevant trackers as required from time to time (e.g. contracts due to expire or for renewal, intra-group agreements, Senior Counsels business travels, team building events)
- Foster and build collaborative relationships with Finance Business partners, GBS HR, and any other relevant collaborators to ensure timely resolution of system issues and vendor payments.
- Acting as a Records Coordinator for BIC Legal KL including leading records management activities to faciltate compliance with critical records schedules and all other records management requirements
- Co-ordinate meetings, conferences/seminars, activities, sourcing and booking venues both internally and externally, as well as arrange travel arrangements and claims for BIC Legal KL.
- Supporting BIC Legal KL ‘s financial activities including but not limited to the annual company planning process, generation of purchase orders and related documents, payments and all other budget tracking and administrative activities in meticulous and timely fashion
- To familiarise self with COUPA system on procure to pay tool and support in the management of queries - Timely creation of vendor, PO, GR Timeline: On-going
- Provide administrative services and support covering highly sensitive work and always ensuring utmost confidentiality
- Supporting and following all internal governance and compliance processes and activities
- Provide organisational and administrative support to BIC Legal KL demonstrating initiative and proactiveness
- Proactively engaging and working with Finance and other local and global stakeholders
- Ensure activities are planned and managed closely, where relevant, keeping BIC Legal team members updated
- Set a good personal example by demonstrating initiative and innovation where appropriate to support ‘working smarter’ and more efficiently
- Build and continuously improve working relationship and engagement skills with the BIC Legal team, administrative staff of other departments as well as other relevant BIC Legal stakeholders.

**What are we looking for?**
- Ability to organise, prioritise workload and demonstrate adaptability
- First class organisational and administrative ability
- Excellent computer literacy including but not limited to Microsoft Office
- Excellent inter-personal skills - both verbal and written
- Decision making skills
- Sensitivity to diverse cultures
- Sufficient appreciation of the business to recognise and understand priorities
- Team building ability
- Excellent time management
- Ability to complete tasks within datelines without compromising quality
- Disciplined
- Open to learning

**Working Relationship**

**Internal**:

- LEX
- Global IT
- Global Business Services
- Regional Product Centre
- Procurement
- Office Facilities
- Security and EH&S
- HR
- Finance

**External**:

- External Suppliers including External Counsels
- Professional Bodies and Organisations

**What we offer you?**
- **Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives**:

- **Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement - it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.**:

- **You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills**:

- **We prioritise continuous improvement within a transformative environment, preparing for ongoing changes**

**WHY JOIN BAT?**
**We’re one of the few companies named as a Global Top Employer by the Top Employers Institute - certified in offering excellent employee conditions.**

**Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race,