Procurement/ Purchasing Executive

2 weeks ago

Shah Alam, Malaysia Gigi Coffee Sdn Bhd Full time

**Responsibilities**:

- Plan, prepare and process purchase orders according to order requirements to avoid product shortages
- Facilitate in solving any issues arise between company and suppliers
- Perform day to day procurement activities including purchasing, delivery follow-up and liaise with suppliers on all quotations
- Manage, monitor, and maintain stock inventory levels, place orders and material planning to ensure sufficient stock inventory level
- Review the quality of the purchased products and monitor all the incoming material deliveries/ shipments
- Handle administrative duties relating to purchases, including monitoring and tracking orders to make sure material timely delivery, and ensure the related records are kept up to date
- Continuously search for new potential vendors, compare, negotiate, and evaluate offers from suppliers for the best price and terms
- Act as a contact point to negotiate contract terms of agreement, seek for the best pricing, and maintain a good business relationship with vendors or suppliers
- Coordinate import shipment and handle custom affairs
- Coordinate and work closely with the related departments (Warehouse, QA QC department, etc.) to ensure smooth running operation and proper storage
- Prepare reports on purchases, monitor sales volume, including cost analyses
- Assist in new store opening planning and arrangement
- Attend trade shows and exhibitions to stay up to date with the current industry trends
- Able to undertake the ad-hoc tasks and related duties as and when required by superior/ management from time to time.

**Requirements**:

- At least 2 years of working experience in the related field is required for this position
- Proven work experience as a Purchasing Executive or similar role specialized in Logistics/ Supply Chain in the Food & Beverage Industry or equivalent would be an added advantage
- Able to work under pressure with a mínimal supervision and good time-management skills to meet tight deadlines
- Strong negotiation skills and good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
- Hands-on experience with purchasing software or system
- Excellent understanding of the supply chain procedures
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses
- Computer literate with good command of both written and spoken English and Malay
- Confident, proactive, resourceful, and self-motivated
- Possess own transport and willing to travel
- **Proficiency in Mandarin** (spoken and written) is essential to communicate with Mandarin-speaking clients/customers.

**Job Type**: Permanent

**Language**:

- Mandarin (required)

Work Location: In person

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