Executive Assistant to Secretary
3 days ago
To provide professional administrative and secretarial support to the assigned department or executive, ensuring smooth coordination of schedules, communication, documentation, and daily operations. The role requires strong organisational skills, attention to detail, and the ability to communicate across multiple languages.
**Key Responsibilities**
- Manage and coordinate appointments, meetings, travel arrangements, and events
- Draft and prepare letters, reports, presentations, and meeting minutes
- Maintain proper filing and record-keeping systems (physical and digital)
- Assist in preparing documentation for internal reporting and meetings
- Support team members with administrative tasks and logistics when required
- Maintain confidentiality and professionalism in handling sensitive information
- Liaise with suppliers, vendors, clients, and government agencies as necessary
**Requirements**:
- Diploma or Certificate in Business Administration, Secretarial Studies, or related field
- 2-5 years of experience in a secretarial or administrative role
- **Strong verbal and written communication skills in Bahasa Malaysia and English; ability to converse in Mandarin or other local dialects is an advantage**:
- High level of discretion, integrity, and responsibility
- Well-organised, proactive, and able to multitask with mínimal supervision
Working Location in Desa Petaling
**Job Types**: Full-time, Contract
Contract length: 12 months
Pay: RM2,401.91 - RM5,597.87 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person
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