HR & Administrative Assistant

1 week ago

Kuala Lumpur, Malaysia BDP GLOBAL SERVICES CENTRE SDN BHD Full time

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide.

We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.

We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals

**Administrative Functions**:

- Process monthly medical reimbursement reports and administrative invoices.
- Handle pantry supply orders and coordinate with vendors.
- Collect mail and manage courier services (e.g., RICOH, UPS, POSLAJU, DHL).
- Coordinate facility maintenance (air conditioning, power supply, etc.).
- Organize and manage Saturday and public holiday schedules.
- Order and maintain stock of stationery.
- File administrative invoices and supporting documents.
- Maintain and update phone directory and key mailbox.
- Manage petty cash.
- Prepare and follow up on payment advice from Finance.
- Maintain license renewals (including DBKL & MBPJ).
- Update vendor contact details and manage contract agreements.

**Eportal Management**:

- Create new eportal accounts and manage staff access requests.
- Generate attendance reports and maintain up-to-date access card records.

**Finance and Reporting**:

- Prepare AIA billing, termination reports, and new joiner reports.
- Compile monthly staff claims and update finance records.
- Manage PSA BDP-U and HR reports, leave reports, and maintain records.

**HR Functions**:

- Manage leave records and oversee leave management for inactive/resigned employees.
- Assist with staff claims and compile necessary documentation.
- Update and maintain employee directory and organizational chart.
- Facilitate new joiner onboarding, including creating access cards and entering details into the system.
- Manage staff referrals and update relevant HR reports.
- Coordinate health screenings and maintain health screening lists.
- Support the HR team with additional tasks as needed.

**Requirements**:

- Proven experience in HR and administrative roles.
- Proficiency in MS Office suite (Word, Excel, Outlook).
- Strong organizational and communication skills.
- Ability to handle confidential information with discretion.
- Attention to detail and strong problem-solving abilities.
- Bachelor's degree in Business Administration or related field preferred.

This position offers an opportunity to contribute to the efficient operation of our HR and administrative functions within a dynamic team.

Pay: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Day shift

Supplemental pay types:

- 13th month salary
- Overtime pay
- Performance bonus
- Yearly bonus

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