Accounts Assistant

Summary

Accounts Receivable
- Prepares Accounts Receivable Recap from night audit work.
- Responsible for all charges and credits to the various accounts properly entered on a timely basis. Perform daily credit card allcoation for payment received and report to Financial Contoller for any dispute.
- Audits credit card charges, prepares them for transmittal and reconciles the accounts on monthly basis. Any dispute must reported to Financial Controller immediately and conduct prompt action to resolve all dispute.
- Prepares city ledger for position bills after completion of postings, reconciles to control figures at least every ten (10) days in addition to the last day of the month.
- Responsible for all travel agent commissions payable, properly entered and settled on a timely basis. Perform checking on commission imposed from all travel agent before payment.
- Responsible for accounts, statements, and follow-up letters mailed on a timely basis.
- Conduct a credit meeting monthly with department head conserned. Prepare minutes of meetinga and send out on promptly basis for follow up action.
- Follow up on issued raised in credit meeting to ensure closure of issue. Work closing with Financial Controller.
- Responsible for necessary information in regard to overdue accounts supplied to proper persons for follow-up.
- Reconciles and balances all advance deposits and ensure tally in all time when performing daily interface between PMS system and Accountig System, any dispute must report to Financial Controller immediately.
- Responds to guest queries and account disputes (such letters should be signed by either the Controller and General Manager.
- Balances all subsidiary accounts receivable ledgers to the appropriate control accounts monthly and prepares 'aged trial' balances of all accounts receivable ledgers (including team members' accounts receivable).
- Prepares all necessary reports in regards to accounts receivable.
- Prepare invoice for all payable with sufficient supporting and signatures and posted on timely basis into accounting system.
- Prepare payment for all due payable invoices for authorised signature and prepare the payment remittance ready for supplier to collect payment.
- Prepare supplier reconciliation on timely basis and approved by Financial Controller.
- Preparing aging report and review with Financial Contoller on monthly basis for submission of monthly AHR reports.
- Assisting Financial Contoller to gather data for cashflow forecast when needed.
- Able to work extra hour for complete task given and meeting deadline.
- Perform other tasks and duties as instructed by the management and follow instruction.
- Able to multi task within the given time frame by the department head or management based on the priority of the task / cases.

General Cashier
- Responsible for general cashier's bank.
- Collects and counts contents of all cashiers' envelopes daily.
- Receives and records in the general cashier's daily report (and includes in the daily deposits) all cash and check received.
- Prepares daily bank deposit summary and do the actual daily bank deposits.
- Counts own funds daily and properly accounts for all disbursement made from there.
- Prepares own daily statement of cash.
- Prepares General Cashier's daily report.
- Prepares Petty Cash Report.
- Prepares Part timer or casual worker wages on a periodical basis.
- Provides all outlet cashiers daily change, including extra change for long weekends and special occasion.
- Reimburses outlet cashiers for disbursement made by them.
- Controls and accounts for foreign currencies and update rate on working day from designated source.
- Assisting AP/AR supervisor to perform daily task given in a given time frame.
- Able to work extra hour for complete task given and meeting deadline.
- Perform other tasks and duties as instructed by the management and follow instruction.
- Able to multi task within the given time frame by the department head or management based on the priority of the task / cases.

**Qualifications**:

- Minimum SPM certification
- Experience in similar position or one position lower
- Possesses people skills by approaching challenges / mistakes in a professional and objective manner
- Possesses relevant administrative skills
- Has a confident personality