Secretary to Chief Officers

3 days ago

Kuala Lumpur, Malaysia Akademi Sains Malaysia Full time

**Key responsibility**:
**Your key task on a normal day include**:
Assist with important tasks while the Chief Officer concentrates on the core business of the division and ASM;
Provide support and assistance to the Chief Officer in managing output, workflow and deadlines of the division;
Assist in coordinating meeting/ conference arrangements, preparation of required materials and follow up on project matters;
Provide full secretarial support, manage the Chief Officer’s diary and appointments;
Handle travel arrangements including accommodation, ticket bookings and transfer arrangements;
Write correspondence, minutes, notes of discussion and reports; and
Maintain effective filing of documentation, records, minutes, notes and correspondence.

**Qualities**:
**Skills**:
Excellent research skills, organisation of information and presentation of findings;
Good managerial and interpersonal skills as well as well-balanced emotional intelligence;
Excellent listening skills and comprehension;
Excellent communication and writing skills in English and Malay language;
Proficient in typing, compiling, and preparing reports, presentations and correspondences; and
Effective in answering phone calls, taking messages, and taking necessary and appropriate action where needed.

**Qualification**:
Minimum 3 years of working experience as a secretary or personal assistant.
Academy of Sciences Malaysia is mandated to provide strategic advisory inputs to the Government and stakeholders as well as pursue excellence in science, engineering and technology (SET) for the benefit of all.

The Academy of Sciences Malaysia (ASM) is a national Thought Leader in science, engineering and technology, and provides independent and credible advisory input. Apart from this, ASM also performs an unparalleled service by bringing together experts in all areas of scientific and technological endeavour to address critical national issues relating to science, engineering and technology.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

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